Administrative Assistant - Richmond, Canada - Division 15 Mechanical

Division 15 Mechanical

Verified Company

Richmond, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Profile

Division 15 Mechanical Ltd. is an awardwinning construction firm providing designbuild, designassist and construction services for Mechanical and District Energy Systems throughout British Columbia, while _
_STRIVING__ towards these core values:_

**_

S_**_afety:
A Culture of Safety._

_ T__alent:
The promotion of ongoing training, education & career development for our teams._

_ R__espect:
Respect for individuals in our workplace._

_ I__ntegrity:
Honest & ethical dealings with our clients, vendors & personnel._

_ V__alue:
Fair but firm pricing of quality services to clients; we will provide value for money,_
- not buy our way to the bottom._

_ I__nnovative:
To stay on the leading edge to provide Advanced Mechanical Solutions._

_ N__o Assholes:
Selecting clients who share our values & seek win-win outcomes._

_ G__rowth:
Grow sustainably based on working with select partners in the right market._

Division 15 Mechanical Ltd

offers its employees:

Competitive salary
A 100% company paid comprehensive benefits package
RRSP/Deferred Profit-Sharing Plan
A positive company culture that recognizes dedicated team players
Career Mapping & continued professional development at all levels
3 weeks of vacation upon hire
Reduced summer and holiday hours

Job Overview

Reporting to the Office Manager, the Administrative Assistant will provide administrative support to all Departments and develop strong working relationships with all office staff, field personnel, suppliers, and contractors.

The Administrative Assistant will focus mainly on reception duties, office administration support, estimating support, and project team support.

Duties include:

Reception tasks such as managing incoming and outgoing mail and couriers, greeting visitors, answering a single phone line, and ensuring the office is tidy and organized
Office administration assistance such as maintaining stock of stationary supplies, printers, coffee and creamer, etc.
Administrative support such as: event planning and setup, electronic and hard copy filing, database updates, etc.
Supporting various departments field, project management, accounting and estimating
Scheduling and taking minutes for select project meetings

Required Competencies and Qualifications

A minimum of 2 years' administrative experience.
Key Soft Skills:
Highly organized
Resourceful multitasker with the ability to effectively prioritize workload
Detailoriented
Approachable, responsive & supportive
Intuitive and willing to take initiative when needed
Punctual
Professional demeanor and appearance
Excellent communication skills
Key Hard Skills:
Intermediate to advanced Microsoft Excel, Word, Outlook, PowerPoint and Teams (O365)
Fluent in English, with strong writing and proofreading abilities.
Preference given to those with previous experience in the construction industry.