Ctsi Administrative Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/31/2023

Req ID: 33739

Faculty/Division:
VP & Provost

Department:
Centre for Teaching Support & Innovation

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Centre for Teaching Support & Innovation (CTSI) provides leadership in teaching and learning at the University of Toronto and serves as the University's central teaching hub.

In a dynamic and highly collaborative environment, CTSI provides support for pedagogy and pedagogy-driven instructional technology for all teaching staff and teaching assistants across the University's campuses and divisions.

Its services include organizing special events and programming for instructors and teaching assistants related to a range of teaching topics, including educational technologies; conducting personalized and confidential consultations; offering job training and a certificate program for teaching assistants through the Teaching Assistants' Training Program (TATP); supporting inquiry into teaching through the Scholarship of Teaching and Learning; providing pedagogical guidance for the use of the institutional learning management system (Quercus); and supporting the institutional online course evaluation system.

Driven by the latest advancements in higher education practices and informed by emerging research in post-secondary teaching and learning, CTSI staff work directly with faculty, graduate students, departments and divisions and in partnership with a range of University offices to enhance teaching and learning across the institution.

Your opportunity:

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Booking rooms and arranging appropriate accommodations
Coordinating meeting schedules, agendas, materials, action and followup items
Taking and distributing meeting minutes
Writing routine documents and correspondence
Maintaining information on digital platforms
Determining logístical details and activities for events and/or programming
Maintaining event calendar

Essential Qualifications:

College Diploma (2 years) or acceptable combination of equivalent education and experience.
Minimum two (2) years relevant administrative experience providing administrative support in a frontfacing client environment, preferably in an academic setting.
Demonstrated experience writing routine documents and correspondence
Experience providing coordination support for administrative activities for a team
Experience accurately updating and maintaining a database, filing and recordkeeping for a large team
Demonstrated proficiency in MS Office 365 (Word, Excel, Outlook, Teams, Forms, PowerPoint, Access), and Adobe Creative Suite; accurate data entry ability.
Experience setting up audiovisual equipment to support presentations and online meetings, including videoconferences in MS Teams or Zoom.
Excellent communication (oral and written) skills.
Demonstrated strong customer service orientation and ability to act in an approachable and professional manner with a wide variety of contacts and visitors.
Ability to use judgment and initiative in providing information and making appropriate referrals as per departmental policies and procedure.
Proficiency with online calendaring (i.e. Office 365).
Ability to work independently and as a member of a team.
Strong organizational, timemanagement skills, with the ability to work in an environment with competing demands and priorities.
Demonstrated ability for planning and executing the logistic of events and large meetings.

Assets (Nonessential):

Experience working in an academic setting
Experience with the U of T learning management engine, Quercus, or similar learning management platforms.
Experience with web editing an asset (e.g. WordPress).

To be successful in this role you will be:

Communicator
Courteous
Organized
Possess a positive attitude
Tactful
Team player

Closing Date: 09/13/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time Monday - Friday, 8:45am - 5:00pm, with occasional overtime

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Anita Chooraman

**Lived Experience Statement