Assistant, Student Recruitment Centre of Expertise - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

RO Student Recruitment Centre of Expertise:

Competition No.

Posting Date

Dec 01, 2023

Closing Date

Dec 12, 2023

Position Type

Full Time - Operating Funded

Salary Range

$47,918 to $64,697 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of 03/4/2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - North Campus Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

Embedded within the Office of the Registrar, the Student Recruitment Centre of Expertise leads the creation and execution of the Undergraduate Student Recruitment Strategy at the University of Alberta.

Position

As a key member of Student Recruitment Centre of Expertise, the Assistant provides administrative support critical to the successful implementation of the Undergraduate Student Recruitment Strategy, which aims to attract and recruit exceptional students from across Canada.

Reporting to the Student Recruitment Director and Assistant Registrar, this position provides support for various committees and events related to the Student Recruitment Centre of Expertise, such as Student Recruitment Centre of Expertise monthly meetings, the Recruitment Network, information sessions, school visits, registration workshops, annual U of A Open House, and other engagement initiatives.

The Student Recruitment Centre of Expertise is made up of 5 unique recruitment teams, each specializing in different areas, and the Assistant provides support to each of these areas.

The Assistant will also support the evaluation and collection of data, as well as maintaining statistics on event RSVPs and attendance, lead generation, publications and swag inventories, and more.

This position is critical in ensuring that team members traveling across Canada have what they need, which includes packaging, shipping, mailing, and tracking materials accordingly.

Join this dynamic team in the Office of the Registrar and help us work to improve the prospective student experience at the University of Alberta

Duties

Acts as first contact for the Student Recruitment Centre of Expertise on all items related to the area of administration, such as oncampus partners and colleagues
Provides administrative support for all teams within the Student Recruitment Centre of Expertise, committees and groups associated with the Centre such as the Recruitment Network, including listserv and contact list management.
Coordinates all standard mail outs within the Centre and provides assistance with student communications
Assists with and compiles Student Recruitment Centre of Expertise reporting and evaluation summaries on a monthly basis; tracks swag and publication inventory, takes minutes, compiles agendas, coordinates mailouts, and supports event preparation items, such as printing posters, etc. Leads data entry, organization, and monitoring appropriate data collection for evaluation. Uses Slate for Lead generation purposes and supports the creation of events, RSVPs, etc.
Responsible for primary administrative support for oncampus events
Conducts general research and compiles information at the request of the Student Recruitment Centre of Expertise leadership team
Books venues and rooms as required, compiles packages, and supports the procurement of supplies needed to support the Centre

Qualifications

At least one year of office administration experience for a large team
Experience in student administration system technology in a postsecondary environment; experience using Slate is preferred
High attention to detail and impeccable organization skills are a must
Ability to adapt quickly to emerging priorities, and continuous procedural changes, while maintaining consistency in a multitasking environment, is required
Ability to effective