Property Administrator- Park Place - Vancouver, Canada - QuadReal

QuadReal

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About QuadReal Property Group
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion.

From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets.

QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves.

Now and for generations to come.

QuadReal:
Excellence lives here.

Reporting to the Property Manager, the Property Administrator will be responsible for providing accurate and timely administrative/accounting support and customer service to our clients (tenants).

Responsibilities

Provide support to the Property Manager for all aspects of daytoday activities for the assigned buildings within the portfolio.
Coordinate all building tenant communications, maintain building websites and all tenant and building manuals.
Monitor QuadReal Connect for incoming service requests to ensure prompt, quality responses and escalation, if required. Facilitate amenity booking requests and drive tenant engagement through the QuadReal Plus app.
Assist Marketing in coordinating all building/tenant events, tenant services and staff functions.
Prepare and distribute letters to tenants for rental charges, arrears, welcome packages, and yearend recoveries.
Read and understand leases to ensure accurate information is received and maintained, including security deposits, insurance certificates and prepaid rent.
Assist with the administration and tracking of tenant moveins and moveouts, prepare vacancy reports.
Assist with preparation and administration of service contract documentation, construction agreements, site inspections, environmental reviews, health and safety audits, etc.
Assist Manager of Security & Life Safety to organize regional Operations staff training, fire & life safety training and update and maintain Fire Warden Manuals for downtown Vancouver portfolio.
Assist with BOMA Best certifications and award submissions.
Assist with preparation of the monthly reports and processes, as required.
Assist with the preparation of the annual budget and budget tracking, as required.
Embrace and proactively support the QuadReal Values, working collaboratively with all team members.
Other duties as assigned.

Experience and Qualifications

High school diploma supplemented with some postsecondary in business, real estate, or accounting
2 years of experience in property management and/or real estate property accounting role, or 4 + years experience in an administrative role with a desire to work in the real estate industry
Proficient with principles of accounting ideally with 2 years' accounts receivable/payable handson experience
Valid Driver's License
Proficient in Microsoft Office
Excellent written and oral communication skills
Ability to develop and sustain cooperative working relationships
Professional phone manner; mature and selfmotivated team player with good conflictresolution skills
A self starter, able to allocate one's time effectively and manage tight deadlines
Able to work under pressure and achieve quality results
Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change
An eagerness to share ideas and find opportunities to improve our property management services
Results oriented, detail oriented and high level of accuracy in all tasks
A dedication to providing exceptional service, every day
Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format.

If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following:
Job posting #, your name and your preferred method of contact.

Want to learn about our endtoend recruitment process? Click this _link_ for a short video that will take you through each step, so you'll know exactly what to expect._