Accounts Payable Specialist Food Importation and - Mississauga, Canada - Finica Food Specialties, Ltd.

Finica Food Specialties, Ltd.

Verified Company

Mississauga, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Accounts Payable Specialist - Onsite

Accounts Payable

Codes, post, and review all vendor invoices, debit notes/credit notes, employees' expenses into the system
Review, code, and post vendor invoices related to freightout/in (ERB), domestic, imported cheese PO'S (Except EU and Domestic Cheese)
Downloads ERB Transport's and other freight company's invoices and other supporting documents from their website to support freight billings and matches with corresponding invoices.
Determines invoices for payments through AP aging report
Process all payments by cheques and ACH and Wire payments on all currencies
Send out payment details to vendors
Determines what bills are to be paid through the bank and which cheques are for pick up
Makes sure all government payments are settled on time (federal/provincial taxes, nonresident taxes, etc.)
Settles vendor's inquiries and disputes
Reconciles vendor's statements with vendor's subledger
Reconciles Estimated/Actual Cost Report vs. GL balance of Acct 204
Runs monthly AP Aging Reports and reconciles with GL
Prepares USD requirements and schedule
Reconciles cheques daily to generate an outstanding cheque list.
Adjusts variances between estimated and actual cost.
Copies and files vendors' invoices in their respective PO folders
Reconcile, process and replenish petty cash
Matches posted & approved invoices with cheques/ACH payment advise ready for signature
Stamps cheque stubs "PAID" and indicate the date cheques were mailed.
Stuffs envelopes with cheques and mails them
Prepares and post expenses accrual for the moth end/year end purpose
Files vendor's invoices in respective vendor's folders

General Accounting

Prepares expenses accrual and schedule
Copies and files vendors' invoices in their respective PO folders
Adjusts FX US/Euro funds/payables using monthend rate and prepares journal entries
Post monthly recurring entries

Others

Prepares Bank Reconciliation when the accounting assistant is not available.
Backs up for daily bank deposits and bank errands when person incharge is not available.
Assists as phone back up when primary and secondary persons are busy or not available
Backs up for some of accounting clerk functions when person is not available
Performs other functions which may be requested by the Senior Accountant and Finance Manager from time to time
Assists in the preparation of monthend and yearend schedules as requested by the Senior Accountant.
Assist during audit
Other accounting duties as requested by the Finance Manager

QUALIFICATIONS:

Completed advanced diploma in Accounting; Graduated /graduating with a degree in business specializing in Accounting preferred.
At least 5 years accounting experience, of which 4 years is in Accounts Payable
Has the ability to multitask and should be detailoriented
Has strong Microsoft Office skills and has operated an accounting software
Has potential to grow and assume a more responsible position in accounting in the future.
With pleasant voice and phone manners
Strong in oral and written communications
Valid driver's license and a vehicle preferred