Executive Assistant - Toronto, Canada - CADTH

CADTH

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Status:
Full-time, permanent

Location:
Toronto, Ontario (hybrid)

Closing date:
June 20, 2023

Salary range:
$56,000 to $69,000 per year as of August 7, 2023
CADTH is Canada's drug and health technology agency. We're a not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto.

We're funded by Canada's federal, provincial, and territorial governments, with the exception of Quebec, to provide independent information and advice to the country's publicly funded health care systems.

Health administrators and policy experts rely on CADTH to inform their decisions about the funding and appropriate use of the drugs, devices, and services used to prevent, diagnose, and treat medical conditions.

Primary Focus

On any given day, the Executive Assistant will:

manage the calendar and time, ensuring it is adjusted to accommodate unforeseen requests

- review the week ahead, ensuring all required information is received in advance of meetings and follow up is carried out as needed
- maintain positive business relationships with key stakeholders and their staff, which may include jurisdictions, board members, international organizations, agencies, and vendors
- organize all logístical requirements, including coordinating domestic and international travel, requesting travel advances, confirming accommodation and flight bookings, and preparing and reconciling expense claims and credit card statements
- maintain updates to key stakeholder contacts and other information as required
- work closely with other Executive Assistants
- contribute to the improvement of administrative policies and procedures.

Is this the right role for you?

The Executive Assistant will likely have:

3-year community college program in business administration or equivalent experience, plus at least 3 to 5 years of relevant experience providing expert-level assistance to an executive

- ability to exercise discretion, judgment, and tact in handling sensitive situations and maintaining confidentiality
- results-orientated with the ability to work well under pressure, and to shift priorities to meet requests and deadlines
- ability to manage multiple projects concurrently
- excellent oral and written communications skills
- excellent people skills with the confidence needed to establish good working relationships with internal staff and external stakeholders and partners
- strong organizational skills in calendar management
- intermediate computer skills using MS Word, Outlook, and Excel
- ability to work as a team member and work well in a team environment
- strong attention to detail and accuracy.

What will set you apart?

Fluency in French.

What's in it for you?

At CADTH, you will find:

- a team-focused, supportive, and inclusive work environment
- a comprehensive Total Rewards package including health, dental, and wellness benefits; a defined benefit pension plan with Healthcare of Ontario Pension Plan (HOOPP); and a variety of leave options
- opportunities to work with and learn from highly specialized professionals
- personal growth through professional development opportunities, corporate training, and support for continuing education
- a friendly culture that supports community engagement
- the opportunity to make a difference for people in Canada and effect positive change.

LI-Hybrid