Administrative Assistant - Hamilton, Canada - Anglican Diocese of Niagara

Description

The Anglican Diocese of Niagara is seeking a full-time administrative assistant to provide comprehensive organizational, policy, and communications support for the planning and implementation of its various ministries, programs, events, and governance work.

• Provide administrative support to the executive officer & secretary of synod, as well as congregational support and development staff.
• Assist with the planning and operation of synods; organizing site logistics, compiling documents for the convening circular and journal of proceedings, liaising with Synod committees and communicating with members of synod as necessary.
• Assist with the planning of monthly Synod Council meetings, including coordinating meetings, assembling and posting documents, preparing PowerPoint presentations, organizing logistics, taking meeting minutes, and following up on decisions made.
• Coordinate the registration, site arrangements, and communications related to Children, Youth and Family Ministry, Congregational Support, and Justice & Outreach programs and events.
• Serve as the registrar of the Bishop's Company: tracking membership, coordinating communications, organizing event logistics in coordination with other staff.
• Provide administrative support in the management of diocesan property matters.
• Administrative support for diocesan grants programs.
• Provide general support to diocesan staff in support of the ministry of the diocese, and administrative assistance as directed by the Bishop or Executive Officer from time to time.

• Strong team player with the ability to collaborate with a diverse array of people
• Able to work under one's own initiative, with demonstrated ability to multitask and prioritize while meeting the complex demands of several stakeholders and their competing deadlines
• Proficiency with Microsoft Outlook, Word, Excel and other Microsoft Suite products, Eventbrite, MailChimp, and Zoom is essential. Experience with Raiser's Edge database would be an asset.
• Experience maintaining effective filing structures both electronic and paper
• Strong interpersonal and communication skills that inspire confidence and trust
• Maintains highest degree of confidentiality
• Ability to work occasional evenings for Synod Council meetings
• Familiarity with the life, culture, values and vision of the Anglican Church of Canada as expressed in the Diocese of Niagara would be a definite asset

• Fulltime employment; salary and benefits commensurate with experience
• Current and satisfactory Police Record Check

Please forward a resume and a cover letter along with pertinent information about qualifications no later than
Tuesday January 3, 2023 to Carrie McFarland, Personnel Coordinator.

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flextime
• Life insurance
• Onsite parking
• Paid time off
• Vision care
• Work from home

• Monday to Friday

• Hamilton, ON L8R 2L3: reliably commute or plan to relocate before starting work (required)

• English (required)