Financial and Library Operations Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/01/2023

Req ID: 32881

Faculty/Division:
UofT Scarborough

Department:

UTSC:
Library Admin

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats.

The library offers an extensive reference and research service and holds a local collection of about 200,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections.

The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Your opportunity:

Under the supervision of the Business Officer, the Operations Coordinator, and the Administrative Assistant to the Chief Librarian, the Financial Assistant and Library Operations Assistant is responsible for processing financial and payroll related documentation for all employee groups in the department.

The incumbent supports the Business Officer in setting up, updating and maintaining FIS and HRIS information, collating financial reports from FIS and assist with end of month reconciliations, and investigates and corrects any financial discrepancies.

They will perform a range of duties related to financial processing, report generation, and tracking as well as some general financial administration.

In addition, this position will assist the Operations Coordinator and Administrative Assistant to the Chief Librarian on tasks related to library operations such as mail delivery and execution of plans for events.

Your responsibilities will include:

Recording detailed transactions for many accounts
Matching source document information to records in FIS
Preparing and/or processing journal entries and expense reimbursements
Obtaining required authorizations and signatures to process financial documents
Distributing incoming and outgoing mail, deliveries, and maintaining filing systems
Organizing materials for workshops, conferences and/or events
Identifying and resolving individual financial discrepancies

Essential Qualifications:

Advanced College Diploma (3 years) in accounting or related field or acceptable combination of equivalent experience.
Minimum two (2) years of related experience with providing financial and administrative support.
Experience updating databases and generating reports.
Experience compiling, sorting and organizing financial data.
Experience preparing and processing journal entries.
Experience with recording and reconciling transactions for accounts.
Demonstrated experience using FIS and/or HRIS or similar SAP systems.
Demonstrated experience with processing financial transactions and analyzing data discrepancies.
Advanced skills in Microsoft Office (e.g. Excel, Word and Outlook).
Excellent problemsolving and customer service skills.
Strong analytical skills and detailoriented with a high level of accuracy.
Excellent organizational and interpersonal skills.
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

Knowledge of the University Guide to Financial Management and other applicable policies
Experience in an academic library

To be successful in this role you will be:

Cooperative
Diligent
Efficient
Motivated selflearner
Organized
Patient

Notes:

A copy of the full job description is available upon request from the UTSC HR Office.
This role is currently eligable for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangement Guidlines.

Closing Date: 08/14/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Library Services

**Lived Experience Statement