Administrative Support - Lac la Biche, Canada - Government of Alberta

Government of Alberta Lac la Biche, Canada

1 week ago

Description

Job Information
Job Title: Administrative Support
Job Requisition ID: 55990
Ministry: Environment and Protected Areas
Location: Lac La Biche
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: May 10, 2024
Classification: Administrative Support 4 (014ASA)
Salary: $1,755.66 to $2,145.13 bi-weekly ($45, ,987.893/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Ministry of Environment and Protected Areas works to protect and enhance Alberta's environment and ecosystems to ensure a sustainable future, making life better for Albertans. works with Albertans, Indigenous communities and stakeholders to ensure the province's environmental, social and economic outcomes for the future are met and engages Albertans to understand the challenges in ensuring Alberta's natural resources are managed using innovative and responsible approaches.

To find out more about our work visit:

Role Responsibilities

The Administration Support 4 position is a generalist and assigned duties may include any of the following:

General Administration

• Production of routine correspondence from general instructions, including memos, letters, and minutes.

• Adherence to internal, regional, and corporate policies, processes, and procedures.

• Provision of reception and frontline services, serving as the initial public contact while presenting a courteous and friendly image to clients. This would include answering the phone, directing calls, and providing non-partisan, cross program information within scope of the position to internal and external clientele.

• Receipt and distribution of mail, actioning any instructions received.

• Performing current, archived and dead filing, electronic, and manual Records Management for program areas; following the Alberta Records Disposition Authority (ARDA), Enterprise Content Services System (ECSS), IRIS, etc.

• Assistance with FOIP requests by obtaining documentation requested, ensuring timelines are met and communicating any anomalies to supervisor.

• Monitor office equipment and request maintenance as required.

• Monitor stationary room and restock as per direction.

• Assist with program meetings, including logistics of organizing meetings and minute taking.

• Administration of contracts, which can number in the hundreds for the wildfire program.

• Other duties as directed within scope.

Program Support

• Provision of administrative and program support to EPA Regions/Branches as assigned. This includes cross ministry support to Forestry & Parks and Public Safety & Emergency Services as outlined in the Service Level Agreement or Memorandum of Understanding. Support to other cross ministry teams/staff as directed.

• Issuance of permits and licenses to clients within delegated guidelines.

• Acceptance of client submissions and trapped furs at reception.

• Tracking of resource-use applications, dispositions, renewals and cancellations.

• Participates on campaign fires in providing Human Resource and/or Finance support by working in senior positions within the ICS organization, as approved by Supervisor/Unit Lead.

• Participation in the OH&S program, by maintaining required OH&S competencies and incorporating safety and wellness practices in daily work.

Financial Support

• Process Accounts Payable documents, including coding invoices.

• Act as Pcard/ExClaim reviewer.

• Perform reconciliation of financial expenditures e.g. GLSG7001.

• Reviews all billings from the EPS and Holman system and ensures that required records are maintained.

• Preparation of revenue blotter and completion of cash reconciliations and bank deposits.

• Assistance with Cost Recovery fires by compiling expenditures and FIRES reconciliation.

Manpower Support

• Data entry of hours worked for permanent, wage, seasonal and emergency employees into the FIRES and/or Concur-1GX programs.

• Preparation of commencement packages for seasonal and casual employees. Ensuring applicable original documentation is completed and forwarded as per current Departmental process.

• Ensure termination documents for seasonal employees are completed and processed in conjunction with Supervisor/Team Lead.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

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