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    corporate buyer - Toronto, Canada - City of Toronto

    City of Toronto
    City of Toronto Toronto, Canada

    2 days ago

    Default job background
    Full time
    Description

    Responsibilities

    :
  • Edits and processes requisitions.
  • Collaborates on the preparation of product specifications descriptions/scope of work.
  • Identifies appropriate method of purchase and determines whether written competitive tenders, requests for proposals, requests for quotations, requests for expression of interest, requests for pre-qualification and telephone/fax quotation requests are required to ensure that deadlines are not jeopardized.
  • Confers with suppliers regarding delivery, quality, etc., to ensure that division and specification requirements are met.
  • Operates the City's electronic purchasing system to process purchasing requirements (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve Purchasing information.
  • Evaluates summary of bids and ensures that specifications, policies and legal requirements are met, and forwards to user division for recommendation.
  • Participates on committees related to City purchasing.
  • Interviews sales representatives and visit supplier locations, warehouses, etc., when required. Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
  • Prepares correspondence and administrative reports using word processing and spreadsheet software. Coordinates, organizes, and operates disposal activities including public auctions.
  • Conducts training sessions for Associate Buyers.

    • Key Qualifications:

    Your application must describe your qualifications as they relate to:

  • A certificate from a recognized Purchasing program such as Certified Professional Public Buyer (CPPB, Ontario Broader Public Association (OBPA) or an approved equivalent combination of education and/or experience.
  • Practical buying experience, preferably in a municipal environment (i.e. processing quotations, tenders, proposals, contracts, purchase orders).
  • Experience with computerized purchasing systems, i.e., SAP – Purchasing module, SAP- Ariba (electronic e-bidding) etc.
  • Considerable experience and proficiency in Microsoft Word and Excel.

    • You must also have:

  • Knowledge of the principles, practices, and procedures of procurement.
  • Knowledge of various Acts and regulations governing the public purchasing function (e.g., Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.).
  • Highly developed oral and written communication skills, at all organizational levels.
  • Highly developed interpersonal skills to work effectively with other staff and members of the public
  • Ability to work independently, as well as part of a team environment.
  • Good understanding of customer services and handling of conflict in an effective professional manor

    • The following are considered assets:

  • Good knowledge of the products and services used by the City and designated Agencies, Boards and Commissions, and appropriate sources of supply for same, an asset.
  • Knowledge of City of Toronto Purchasing and Financial Bylaws.
  • Knowledge of Purchase Order Amendment and Option Period Renewal procedures.
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