Office Coordinator - Mississauga, Canada - Grasshopper Solar

Grasshopper Solar

Verified Company

Mississauga, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Office Coordinator / EA (On-site)

Reports to:
HR Manager

Fulltime*Grasshopper Energy is Canada's leading clean energy company, focusing on acquisition, development, EPC and longterm ownership of clean energy projects around the world. We foster a work culture that is dynamic and fastpaced, promoting the values of collaboration, professionalism, honesty, and hard work in an environment.

Grasshopper has been the recipient of multiple national industry awards including Solar Innovator of the Year, Project Finance Innovator of the Year and Solar Developer of the Year.

Grasshopper at its core recognizes that its people are its most important asset and is seeking the best to be part of our team.

We ensure our team members are taken care of with best in class overall compensation including competitive benefits, health & wellness incentives, career progression and an opportunity to experience an exciting entrepreneurial work environment.

Responsibilities:

Managing and planning day to day activities for executive team including CEO
Provide superior confidential support, reset priorities or schedules to respond to changing organizational needs.
Proofread a variety of correspondence for and on behalf of the C-Suite and senior management team
Schedule meetings and travel locally and internationally including hotel booking, flights and the preparation of meeting materials and the taking of minutes inperson and online platform
Organize events spearheaded by the Executive office, including managing invitation lists and working with the Events team to ensure their smooth operation

Managing front desk

Greet visitors and provide widespread support to visitors
Acting as first point of contact for all internal and external stakeholders maintenance, mailing, shipping, supplies, and errands
Managing meetings in the boardroom set up, clean up and organization
Manage contract and price negotiations with office vendors and service providers
Clerical, administrative, and secretarial responsibilities and tasks including fax, courier and mail inbox
Organize office operations and procedures in line with Health and Safety requirements
Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Maintain the office condition and arrange necessary repairs
Coordinate with IT department on all office equipment
Manage incoming and outgoing mail/correspondence
Ensure that all items are invoiced and paid on time
Ensure kitchen supplies and weekly snacks are timely stocked, invoiced and paid
Creating, documenting and distributing administrative policies
Maintain and manage the Health & Safety practices, committee and maintain the H&S manual
Plan inhouse or offsite activities, like parties, picnics, townhalls, celebrations, and conferences

Skills/Competencies:

Excellent organizational skills and the ability to prioritize and handle several levels of requests at the same time
Excellent interpersonal and relationship building skills
Excellent verbal and written communication skills
Excellent attention to detail and a high level of accuracy
Flexibility and Availability to the C-Suite based on requirements from the CEO's office

Education and Experience:

Proven track record (57 years) of support to a senior leader, including complex scheduling/calendar management and detailed international travel support
Advanced knowledge in MS Outlook, Excel, Word and PowerPoint
Experience with complex, multicurrency expense reports

Salary:
From $50.00 per year

Benefits: