Expense Specialist - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Shared Services Finance Services:

Competition No.

Posting Date

Nov 03, 2023

Closing Date

Nov 23, 2023

Position Type

Full Time - Operating Funded

Salary Range

$56,040 to $76,820 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - This role is hybrid with a mix of remote and in person, with on site work taking place at Enterprise Square, Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for Shared Services
Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions.

Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.

We will provide advice, guidance and leadership in process, quality and accuracy.

Shared Services is a continuously growing, highly-educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for.

Ultimately, we create a human, positive experience when it comes to problem solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

Position Summary

The Expense Specialist is accountable for the timely processing, delivery, efficiency, and integrity of payments and for ensuring expenses claimed are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation.

The Expense Specialist will identify errors and/or critical issues and work with the Team Lead and cross functional partners, Centers of Excellence, and faculties and/or units (where applicable) to address and create solutions which mitigate the potential for financial and/or reputational risk.

The Expense Specialist must work collaboratively across stakeholders to understand and foster business relationships with third parties, other Shared Services teams, Centres of Excellence, and faculties/units.

The Expense Specialist will contribute to the engagement, collaboration and team environment, which promotes a service excellence experience that is in alignment with the Shared Services model and vision and that of the University of Alberta.

In all facets of this role, the Expense Specialist endeavours to integrate and advance the University's commitments to equity, diversity and inclusivity.

Duties

Review, approve and/or process travel and expense claims, credit cards, and PER transactions.
Ensure all credit card transactions have been recorded and approved and match to the consolidated monthly statement paid to the bank
Research and resolve any issues pertaining to travel and expenses, credit cards, and PER transactions.
Ensures PCards/Diners credit card statements are submitted and approved.
Review travel and expenses, credit cards, and PER transactions for compliance with regulations and approve.
Ensure administrative credit card requests, such as card setups, change limit requests, lost cards, fraud, refunds, and other adhoc needs are completed in a timely manner.
Understand the process and administration for all university credit cards: procurement cards, Diners club card, BMO virtual cards, etc
Monitor and collaborate with the team to ensure transactions meet regulations and are processed accurately in a timely and efficient manner.
Monitor, review, escalate, and system or process issues and internal control issues.
Identifies operational challenges and informs the Team Lead. Discusses clients' needs with the Team Lead to overcome challenges. Take's action, with the Team Lead's assistance, to avoid imminent problems or to c