Administrative Assistant - Calgary
2 days ago
Job description
Our client is a top financial institution with significant North American holdings.They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction:
Prime Hires is seeking a skilled Office Coordinator/Receptionist to join our client in support of an existing vacancy.
Contract Period: 4 Weeks
Pay Rate:
$27.46 per hour
Location:
Calgary, AB
Location Type:
Fully Onsite; 5 days a week in office
Business Hours:
Monday-Friday; 8:00 AM – 4:30 PM
Job Responsibilities:
Monitor Meeting room calendars.
Prepare meeting rooms for internal and external meetings.
Stock meeting room fridges and coffee stations.
Offer refreshments and escort external visitors to designated meeting room.
Office Notifying admin or professional of arrival.
Reserving internal visitor offices and workstation.
Arranging visitor access cards.
Preparing offices prior to arrival and after their departure.
Showing visitors to their respective workstations and giving them any relevant information (re. bathrooms, coffee, office tour).
Ensuring visitor cards are returned.
Send and receive mail (CP, local couriers, UPS, interoffice).
Ensure Office Floor Checks.
Ensuring coffee stations are stocked & clean.
Checking supply levels for each group and ordering supplies accordingly.
Ensure all TVs are on and working - Changing channels when requested.
Making note of any messes or damages - Submitting workorders accordingly.
BGIS (Cleaning, damages, lights, etc.).
Staying up to date on what is going on in the building.
Sending floor notices when required.
Assisting Admins.
When necessary, lending a hand to admins. (printing, binding, supply orders, couriers).
Assist with setting up catering for meetings when requested, ensuring the room is set up nicely, and cleaning up after.
(Ordering the catering when it is requested).Will work closely with the Vancouver Office Coordinator remotely & local BGIS Facility Manager.
May require assistance on various office projects, changes, desk set ups/take downs, signage etc.
Experience &
Qualification Requirements:1-2 years previous receptionist experience in a corporate setting.
Ability to take on various office tasks and multi-task.
Previous banking experience.
Has operational experience.
Detail oriented and takes initiative.
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