Executive Administrative Assistant - Pickering, Canada - Ontario Power Generation

Ontario Power Generation

Verified Company

Pickering, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
Pickering, ON, CA, L1W 3J2
Req ID:41670
Status:Regular Full Time
Working Conditions:Hybrid Working Environment - 2 days from home
Education Level:College Diploma or relevant work experience
- ***
Location:Pickering, Ontario
Number of Position(s):2
Shifts(s):Days
Deadline to Apply:March 3, 2023
BE THE GENERATION to help build a brighter tomorrow.

OPG continues to set the bar for environmental protection, community involvement and economic impact—all while safely keeping the lights on.
Now we've set our sights on being a netzero carbon company by 2040 and a catalyst to help the economies where we operate achieve netzero by 2050.OPG operates a diverse portfolio of generation assets including nuclear, hydroelectric, biomass and solar. We are also a cleantech leader and innovator, offering challenging and unique work opportunities. Help us use our power to change the world.
NEW CAMPUS In 2025 Ontario Power Generation (OPG) is establishing a new corporate headquarters on a campus setting in Oshawa, Ontario located within the Durham Region.
JOB OVERVIEW
Ontario Power Generation (OPG) is looking for a dynamic, professional Executive Administrative Assistant to join our Supply Chain team at our Pickering, Ontario location.
The Executive Administrative Assistant will be responsible for the daytoday administrative support of the senior level executive and their department in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support.
This is an exciting opportunity to work in an environment where you will contribute to OPG's public outreach, engagement and education efforts as part of the company's commitment to growing its social license.
KEY ACCOUNTABILITES
Make all necessary arrangements for meetings including the preparation of agendas, acquiring of meeting rooms, arranging for audiovisual or other equipment, preparing and issuing meeting notices and handouts etc. May be required to attend meetings to either provide administrative support or to act as a recording secretary.
Ascertain agenda items for scheduled meetings by canvassing staff and participants.
Make all necessary travel and accommodation arrangements following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.
Edit, compile or summarize data, as necessary, to convert to the required end product.
Prepare required forms, summaries etc., and/or take required routine actions to implement results, (computer input for example).
Review forms, reports and other forms of information to be processed (time reports, expense reports, computer output reports etc.) for conformity to all governing requirements (policies, collective agreements, human resources policies and procedures etc.,) where pertinent, for accuracy of calculations, for account distribution and the like.

EDUCATION

College diploma or certificate in office administration, executive administration or office assistant.

QUALIFICATIONS- 3-5 years of administrative experience supporting multiple senior managers at a time in a broad range of office functions

Software proficiency including Word, Excel, PowerPoint, Outlook and Access
Proficiency in Microsoft Suite
SharePoint, OneDrive, Microsoft Teams, Yammer and Sway
40 wpm keyboard skills with a high degree of accuracy
Excellent oral and written communication skills
Excellent proofreading skills
Excellent knowledge of general office procedures and practices
Demonstrated ability to handle confidential material and information with discretion
Strong organizational skills
Demonstrated ability to exercise mature judgment and initiative
Proven ability to work independently
Demonstrated ability to adapt to changing office environments and assignment level
WHY OPG?
At OPG, our values are our strengths. They are fundamental truths about our organization that don't change.

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Safety. Integrity. Excellence. People and Citizenship.

Here's why OPG might just be the ideal workplace for you:

Exceptional range of opportunities province-wide
Longterm career growth and development opportunities
Electricity is vital to the province and OPG's clean electricity is helping decarbonize other sectors.

Our promise to you:

We care about the safety and the wellbeing of our employees. It is our utmost priority.
A supportive work environment where you can be your best every day.
Opportunities to stretch and develop.
Offer different ways for you to give back to communities where we operate.
Partner with Indigenous communities and support local businesses.
We support employment equity, diversity and inclusion.
If you are looking to learn from others and be part of something important, and you are excited about the future of power generation, you will find the right fit at OPG.**APPLICATION PROCES