Officer, Transportation Disbursement Control - Ottawa, Canada - Canada Post - Postes Canada

Canada Post - Postes Canada
Canada Post - Postes Canada
Verified Company
Ottawa, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Job Requisition Id: 172129


Business Function:
Operations Support


Primary City:
Ottawa


Province:
Ontario


Employment Type:
Full-Time

Employment Status:12 months term with the possibility of extension and/or permanency

Language Requirement:
English Essential


Employee Class and Level:
UPCEA05

Number of Vacancies: 1

Job Closing Date (MM/DD/YYYY):09/12/2023


The Officer, Transportation Disbursement Control reviews, analyses, reconciles and authorizes payment of invoices pertaining to contracted and/or non-contracted transportation services via air, surface and marine, and/or to foreign postal administrations Responsible for the preparation of monthly accruals in a timely and accurate fashion, and providing both detailed and summary level analysis and reports on actual expenditure against budget and planned forecast on a monthly and annual basis.


Responsibilities:

Below are the main job requirements and responsibilities for the Officer, Transportation Disbursement Control.

  • Reconcile invoices to ensure invoice payment accuracy and authorize payment ensuring ontime payment. Forward to Accounts Payable for payment processing and provide advance notification to Cash Management for large invoice amounts.
  • Design and document the payment process specific to the various transportation modes. Develop and implement the process measures corresponding to each payment process. Identify and recommend improvements to invoice processing controls, processes and procedures, as well as potential efficiency improvements to existing processes.
  • Generate invoices and authorize payment to suppliers based on CPC system data. Identify payment problems, determine and explain the corrective actions required; guide and direct Transportation process managers, Transportation contracting, and Accounts Payable to implement correction.
  • Identify invoice anomalies and discrepancies and take corrective action to adjust or redirect payment as required. Provide carriers with appropriate written notice, rationale and support documentation. Verify appropriateness of charges, weights billed, rate applied in conjunction with backup documentation supplied, CPC bills of lading issued and contractual terms.
  • Interact with internal/external suppliers and customers to support payment related queries, and resolve discrepancies and process related issues.

Job Responsibilities (continued):


  • Responsible for the prioritization of invoice processing and the maintenance of invoice payment records to assist with prioritization and monitoring of invoice processing and to support liability accruals, forecasts and service performance/fuel bonus calculations.
  • Operate complex transportation internal systems and PC developed systems to maintain tables, retrieve data and reports and perform analysis in support of the invoice verification process.
  • Maintain knowledge expertise on matters related to CPC transportation process, despatch office, carrier codes, bill of lading forms, and other transportation industry specific operations.
  • Control and manage personal file records of carrier payment, contract rates and terms and related reconciliation issues as well as regular dormant file record submissions.
  • Monitor and creates both summary and detailed monthly reports, analysis and review of carrier payment/liability, actual expenditure compared to planned forecast and budgeting.
  • Prepare accurate and timely monthly accruals based on contractor liability estimate, system data, volume trends and historic data. Support the analysis and forecasting of liability based on transportation trends. Prepare payment certificates.
  • Monitors and analyses the General Ledger, prepares journal vouchers for all inappropriately charged transportation costs.
  • Receive, control, review and ensure proper batching & preparation of AMRS documents for data entry input by external supplier. Verify accuracy and completeness of data capture, identify anomalies and determine required correction actions.

Qualifications:

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required
  • Completion of postsecondary (College/University) courses in a related field is required
Experience

  • 13 years of related work experience
  • Experience working with large data analytics, pivot tables, formulas and setting up worksheets or databases to track financial data and expenditure performance
  • Experience working with internal SAP financial and eProcurement modules
  • SAP eProcurement
  • Strong working knowledge of financial payments, reconciliation processes and accounting principles
  • Strong organizational skills required to meet strict timeframes and multitask effectively
  • Superior interpersonal skills necessary to build positive and collaborative relationship with suppliers, internal and external customers
  • Able to take the initiative and work independently
  • Strong verbal and written communication skills
  • Detail oriented, analytical,
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