Co-op and Career Assistant - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Co-operative Education- Posting Close Date- 1 February 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $3, $3, Additional Posting Information:

N/A
Salary posted will be pro-rated based on FTE
Classification
Secretary/PB7
Hours of Work
Monday to Friday, 8:30 am
4:30 pm
Employee Group:

CUPE 95

Regular # of Hires Needed 1
Category
Administrative and Support Services
About this OpportunityThis position provides secretarial and general assistance to the
_Engineering and Computer Science Coop and Career Programs._

_This position may be eligible for a Remote Work Arrangement_

Job SummaryThe Coop and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mailouts; producing correspondence; providing assistance with the coordination, marketing and promotion of oncampus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services.

Reporting to their assigned Program Manager, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.

Job Requirements
Skills:
Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
Ability to process documentation with accuracy and attention to detail.
Excellent interpersonal, written and verbal communication skills.
Financial skills including numeracy and basic mathematics.
Ability to communicate and work effectively with students, faculty, employers and coworkers in a dynamic, team environment.
Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
Ability to multitask, be resourceful and be able to handle multiple requests and challenges.
Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

Specialized Knowledge/Education:

Grade 12 completion or equivalent.

Experience:

Two years related office experience, including experience:
Providing a range of clerical and customer service
Using standard office equipment and software (e.g., MS Office)
Word processing, spreadsheet management and databases (for data entry, manipulation and reporting)

The following may be given preference:

Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
Experience using Banner

Territory acknowledgement

We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement
**Accessibility Statement