Corporate Administrative Assistant - Saskatoon, Canada - Rise Air

Rise Air

Verified Company

Saskatoon, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Corporate Administrative Assistant

Saskatoon SK

Full-Time
Rise Air is western Canada's largest full-service aviation operation.

Based in Saskatoon, the above opportunity has opened up to work in the fascinating aviation industry for a dynamic company that exceeds customers' expectations, strives for operational excellence, and has a strong employee culture.

Job Purpose

The Corporate Administrative Assistant works in a collaborative environment and is responsible for supporting the Executive Leadership Team (ELT) in a wide variety of confidential and related administrative services and a variety of functions for the Board including document control/management, preparation of information for board members, coordination of board projects and board appointment activities.

Primary Responsibilities

Executive Support

Provide administrative support to the ELT including but not limited to maintaining their daily appointments and general executive and senior leadership calendars.
Schedule internal and external meetings, coordinate all logistics and details, provide relevant preparation materials, and ensure appropriate follow up.
Ensure that confidential, accurate records, meeting minutes, etc., are captured and maintained.
In the absence of any/all members of ELT, answer phone calls and assist with inperson inquiries in an appropriate manner.
Coordinate travel schedules, book travel arrangements, and make reservations for lodging when required.
Facilitate the smooth exchange of information as a first point of contact for board members and external stakeholders.
Provide full administrative support to the ELT such as preparation of documents, reports and correspondence, photocopying, filing, etc.

Governance Support

Under the direction of the corporate secretary, provide support to the board and board committees by scheduling and arranging meetings; compiling and distributing materials; attending meetings; preparing meeting minutes; and maintaining corporate documents.
Assist with inquiries from board members; accumulate correspondence to the Chair or redirect to the appropriate person.
Plan and oversee logístical arrangements for board and board committee meetings, including space and facility needs; meals and refreshments; supplies; and technology.
Compose, edit, design and format documents.
Complete expense reports for reimbursement.

General Responsibilities

Develop and maintain knowledge of the company's vision, mission, and values.
Participate in special projects as required.
Participate in organizational development and professional growth opportunities as directed and/or required.
Protect Company values by keeping information confidential.
Ensure compliance with quality assurance and safety programs to promote an incident and injury free culture.

Qualifications:

Typically, the knowledge and skills required for this position include completion of a recognized business course combined with two to three years' experience working in an office environment.

A combination of education and experience may be considered. Member of an Athabasca community is an asset.

Skills, knowledge, and abilities include:

Strong interpersonal skills in fostering relationships and working with employees and external stakeholders at all organizational levels.
Desire and ability to work with people of diverse backgrounds, cultures, perspectives and lived experiences.
Resourcefulness in handling new situations and problems and in adapting to change.
Excellent writing, copy editing, and formatting skills.
High degree of personal and professional integrity and ability to work with confidential information.
Ability to work collaboratively, exercise good judgment, decisionmaking and problemsolving skills to achieve shared goals.
Demonstrated high work standard related to accuracy, timeliness, completeness, and confidentiality.
Demonstrated ability to work independently and to know when to escalate a matter.
Proficiency with Microsoft Office (Word, Excel, Power Point, Visio) and customized software systems.
Exceptional written and verbal communication skills.
Efficient and able to manage competing priorities (able to selfprioritize).
Strong selfleadership skills and a handson, selfsufficient, and demonstrated positive, cando attitude.

Working Conditions

Supervisory

N/A

Equipment Used

Standard office and telecommunications equipment, including database management.

Typical Physical and Cognitive Demands

Majority of work is completed at a sitdown desk.
Able to take part in meetings and events outside of core business hours.
Able to lift 7 kilograms.
Able to prioritize and organize objectives and meet deadlines in a fastpaced office environment.
Must quickly adapt to changing assignments.
Manage and deal with sensitive interpersonal conflicts.
Required to act professionally and use mature judgment.
Some air/ground travel may be requ