Payroll, Scheduling - Hamilton, Canada - Community Living Hamilton

Community Living Hamilton

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting

Payroll, Scheduling and Administration Assistant

Community Living Hamilton (CLH) is a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community.

We have an opening for the role of a
Regular Part-Time Payroll, Scheduling and Administration Assistant to work within our
Finance and People Resourcesteams.

ORGANIZATION PROFILE - CLH is the region's largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.

This is an exciting time to join Community Living Hamilton.

We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years.

As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year - from children to aging seniors.

We offer community participation programs, residential services, respite services, employment supports, and services designed for children.

Responsibilities

Payroll:

Data input of timesheets, pay adjustments, and timesheet verification
Process new hires, transfers, terminations, retirements, rate and benefit changes
Maintenance of employee payroll files; Sick and Vacation time balances
Timely posting of pay to the general ledger and transfer of funds
Preparation and submission of Record of Employment (ROE's)
Preparation and submission of WSIB Form 7 and other employer reports
Processing of manual and special payments
Ensure accurate calculation and payment of supplements, retroactive and vacation pays
Reconciliation of payroll related accounts
Investigation, analysis and year end reporting of employee pension contributions
Preparation, reconciliation and timely remittance of payroll deductions
Reconciliation of pay registers and bank transfers
Responsible for ensuring timely investigation and resolution of all payroll inquiries
Preparation, reconciliation and distribution of T4 slips
Administration of pay garnishments
Demonstrated proficiency in Accounting, Microsoft Excel, Word and Outlook
Experience with ComVida Payroll and HRIS or other Payroll and Human Resource Information Systems an asset

Scheduling:

Coordinate staffing coverage for vacations and predicted absences. Create pending schedules for posting
Using established organizational practices, redeploy staff as required in the event of staffing shortages, in consultation with the People Resources service.
Accurately enter all staffing transactions in the Human Resources Information System (HRIS) Scheduling module
Answer staff calls to the attendance line and arrange immediate coverage for absent employees
Update On Call list staff current availability
Maintain records of approved Requests for Time Away from Work, ensuring all coverage requests are documented and approved according to organizational policy
Ensure all scheduling activities comply with the Collective Agreement and Employment Standards Act under the guidance of the People Resources team Administration:
Administer staff training events, inviting staff, tracking RSVP's, confirming attendance, and arranging coverage for trainees as required
Provide clerical support and coordinate the Joint Health & Safety Committee including Property Management, with emphasis on fire safety and fire prevention inspections and documentation

Administration

Back up support to the Payroll Supervisor as required
Backup to the Scheduler to provide all administrative support to the Health and Safety program including:
Tabulating monthly health and safety statistics
Compiling monthly workplace inspection reports
Maintaining the approved vendor list and ensuring vendors have WSIB Clearance Certificates with the Property Manager
MSDS administration for all workplaces

Qualifications

2+ years' experience in a scheduling position within a unionized setting
2+ years' experience using a time and attendance/scheduling system, with the demonstrated ability to learn and operate varied database and time and attendance systems.
Post-Secondary degree/diploma in Payroll, Accounting, Finance, Bookkeeping or a related field, is an asset
Previous experience in a unionized setting preferred
Able to communicate and partner effectively with coworkers in various departments
Sound understanding and effective approach to customer service
Working knowledge of Microsoft Office suite: Outlook, MS Office (Excel, Word, PowerPoint, etc.).
Processoriented, and able to adhere to policy or refer exceptions to senior management
Exceptional organizational, interpersonal and communication skills, both written and verbal
Experience in the developmental services or related sector strongly preferred