Administration Assistant - Toronto, Canada - Independent Mechanical Supply Inc.

Independent Mechanical Supply Inc.

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

We are looking for an Administrative Assistant who will be responsible for reception duties and will also provide administrative support to our Accounting Department.

If you are ambitious and looking to grow and develop you career into a different Accounting role then this the perfect opportunity for you

This position is located in Etobicoke.

Reception Duties:

Operate a multiline telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner
Checking/entering Packing Slips
Distribute mail/faxes
Acquire knowledge about the business, in order to be able to respond to inquiries for general information
Answer customer inquiries and/or direct customers appropriately
Maintain the cleanliness of the reception area
Update and distribute company telephone listings
Perform various clerical and administrative duties as requested
Develop and maintain a filing system
Invoice customer orders daily
Make the daily deposit
Ensure that the reception area is never left unattended
Act as the first point of contact for internal and external clients
Monitor the front counter to ensure customers have been greeted and looked after
Administrative Duties:
Helping with postings for batches that have been received remittances for that includes Visa, MasterCard, Amex and EFTs under the direction of the Credit & Collection Administration Supervisor
Accounts Payable tasks inclusive of 3way matching
File paid invoices after a payment run
Ordering office supplies for multiple branches
Print labels for warehouse use
Assume responsibility for maintenance of office equipment, including computers, telephones, copy machines and fax machines
Maintain and support workflow by studying methods; implementing cost reductions; and developing reporting procedures

Requirements:

High school diploma and 12 years experience in data entry
Ability to work from 7:30 4pm
Team Player
Flexibility and being Task Committed is a must in this role
Must be organized, be able to multitask and prioritize, work independently within a team environment and work under pressure
Must have a positive mindset and right attitude
A thorough knowledge of Microsoft Office is required (Outlook, Word and Excel)
Ability to display and act with professionalism
Solid communication skills both written and verbal
Resourceful and proactive issue resolution skills