executive assistant - Campbell River, BC, Canada - Ha Shilth Sa

Ha Shilth Sa Campbell River, BC, Canada

1 week ago

Description

The Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations (KCFNs) are a progressive, forward-thinking, modern, First Nations Treaty Government. We are growing rapidly & need to add a top-notch EA to our team of professionals. Reporting directly to the Chief Administrative Officer, the EA provides high-level, administrative support to the CAO. The ideal candidate thrives in a fast-paced environment, possesses excellent organization/communication skills, and has keen attention to the smallest details. The successful EA has a strong sense of discretion and a passion for supporting the CAO in a very busy, ever-changing environment. The ideal candidate is a seasoned professional that is flexible, comfortable with change, and excels with little direction. This is not a "trainee position"– the candidate must be highly flexible, have a "can-do" attitude, and is largely self-directed. Our ideal EA is someone who is quite capable and willing to hit the ground running. This f/t, exciting career opportunity comes with a competitive wage, group benefits/pension, & time off to achieve work-life balance If you're seeking a career & want to work for a great CAO (who appreciates you) – we'd love to hear from you

What you'll do:

Efficiently manage & prioritize the CAO's calendars, schedules, appointments, and travel arrangements
Screen & prioritize incoming communications, ensuring timely responses & appropriate

redirection (follow-up if needed)

Draft & edit documents (ie e-mails, memos, reports & presentations)
Screen & prioritize incoming communications, ensuring timely responses & appropriate

redirection (follow-up if needed)

Coordinate & organize meetings, conferences, events - including logistics and materials preparation
Take accurate meeting Minutes, distribute them, & follow-up on action items – in a timely fashion
Maintain confidential files, records, & databases with utmost accuracy & discretion
Build & maintain positive relationships with internal staff, community members, partners, vendors, contractors, & other stakeholders
Act as a liaison between the CAO & internal/external parties, ensuring effective & efficient communications
Assist with special projects, research, & analysis as assigned by the CAO
Identify areas for process improvement & implement efficient administrative systems
Participate as an active member the Joint Occupational Health & Safety Committee
Willing & capable of taking accurate Minutes of the safety meetings & distributing them in a timely manner
Assist with office equipment/supplies acquisition, set-up, and maintenance/troubleshooting
Maintain the strictest/highest confidentiality at all times
Sit on KCFN's Joint Occupational Health & Safety Committee & take Minutes
Observe and champion safe work practices & protocols at all times
Observe & adhere to all laws, legislation, regulations (KCFN, provincial & federal)
Other duties/assignments as assigned by management
Diploma or certificate in Business Administration, Office Management/Administration or similar field – preferred
6+ years of experience working with senior managers in a fast-paced, ever-changing environment
Advanced skills with Office 365, Google Docs, Adobe
Experience taking Minutes of Meetings & distributing them
Strong skillsets in managing/coordinating events, schedules, calendars, special projects
Strong communication & conflict management resolution skills (with trauma informed focus)
An understanding of the concurrent law model & BC Modern Treaties – asset
Experience working in a remote, First Nations environment – asset
Familiarity with Nuu-Chah-Nulth language, culture, norms, protocols & practices – asset
Some travel locally & regionally (ie training, meetings, presentations)
Capable & willing to work extended hours – including weekends, evenings, stats – if necessary
A valid driver's license & clear driver's abstract
WHMIS, first aid, violence & harassment awareness prevention training, Occupational Health & Safety training (or willing to complete)
Experience working with Indigenous organizations & an understanding of Nuu-chah-nulth culture – asset

** This competition is open to applicants who are legally entitled to work in Canada**

Company Location

Campbell River

Contact Info

CLOSING DATE & TIME: Open until filled START DATE: ASAP

COMPENSATION: $23 to $26 per hr + group benefits & pension

TO APPLY: E-mail cover letter & resume to Dwayne Worthing, HR Manager , at: citing " EA " in the subject heading of your e-mail.

In accordance with the provisions of the Canadian Human Rights Act and/or the Employment Equity Act, preference may be given to Indigenous applicants.

We thank all those who apply, however only those shortlisted will be contacted for interviews.

The video Nature's Guardians displays the traditions behind Indigenous stewardship of the lands and waters

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