Records & Information Management Assistant - Ft - Burnaby, Canada - BC Hydro
Description
Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that's where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.
Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.
We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.
JOB DESCRIPTION
Duties:
- Responsible for maintaining information in accordance with business requirements ensuring
met.
- Under the direction of a manager or project team, performs a variety of research and
project; researching and identifying potential sources of information; gathering and preparing
background information; drafting correspondence and presentations for staff; reviewing
information and preparing summaries of reports, studies documents and other material
highlighting key project issues.
- Analyzes, assesses and verifies information for accuracy; issues classification numbers and
correctly indexed and filed; applies retention and scheduling information to records. Guides staff
with correspondence distribution.
- Assesses customers' information management needs are met through the document and
- Provides staff with guidance and ensures information management practices are followed.
information systems and utilization; provides one-on-one coaching/training as required.
- Oversees central repositories ensuring information signed out is returned, including conducting
- Researches, creates and maintains electronic records system information, including scanning
- Supports the collection, organization tracking and retrieval and image management of
transitioned as a formal record is correct and in accordance with corporate guidelines.- Provides guidance to client organizations regarding preparation of records for off-site transfer;
reviews records storage lists for accuracy; arranges for the transfer of physical information to an
- off-site records facility.
- Provides technical guidance and assistance to staff to enable them to maintain their websites or
- various methods to improve website quality and effectiveness.
- Performs a variety of website maintenance duties such as: writing, editing, updating, formatting
and creates new and revises existing web pages and features.- Maintains currency with new or emerging internet/intranet information and technology.
- Performs duties of a minor nature related to the above duties which do not affect the rating of the
Qualifications:
***- High School graduation supplemented with records management courses recognized by the
Association of Records Managers and Administrators. Advanced working knowledge of inter/ Approximately two years relevant experience within an engineering environment, and a minimum
of 1 year experience in website administration that includes a demonstrated applied knowledge of
- internet technology. Web page creation and coding, editor and authoring software, graphics,
- scripting languages, website media and management, organizing and control mechanisms.
- Experience with personal computer, internet/intranet operation and providing customer service in
knowledge/skills necessary to perform full scope of the job.
ADDITIONAL INFORMATION
***
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
- 8 fulltime temporary (FTT) opportunities available for approximately 1 year.
- Please note there will be an assessment as part of the selection process.
- Minimum 1 day per week in the office is required.
Working Conditions:
- Occasional travel to Area Offices across the province may be r
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