Administrative Assistant - Regina, Canada - University of Regina

University of Regina

Verified Company

Regina, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Faculty/Department Student Affairs -Operations Unit SA - Housing Services Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you ready to be the heartbeat of our Housing & Hospitality Services? We're seeking a dynamic
Administrative Assistant to join us and make a difference in the lives of our guests and students.

Reporting to the Assistant Manager, you'll be at the forefront of ensuring smooth operations and exceptional service delivery.

What You'll Do:

Provide customer service and anticipate guests/students needs by answering questions, solving problems and dealing with concerns from students, parents, faculty, departments, hotel/conference guests regarding room assignments, dining plans, and roommate selections;
Process payments from students, hotel and conference guests, and responsible for daily cashout and balancing;
Reconcile accounts and daily receivables;
Ordering of office supplies;
Run student and conference/hotel guest reports as needed;
Data entry;
Assist with hotel requests including key preparation and checking in guests;
Assist with campus space booking operations, such as key signout;
Participate in movein and moveout of residents, key creation, package creation, document preparation;
Coordinate tour bookings from internal and external students, groups, partners;
Assist with program administration, such as participant signup, taking and processing participant fees, and other related tasks;
Process daily mail for offices, student, and guest mail, including parcels, UPS, etc.;
Provide administrative support for Management Team as required.

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community Join our team and enjoy:

Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.

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Professional Growth: We support your development, offering opportunities for advancement and learning.
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Work-Life Balance:We value your well-being and know your personal life is most important
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Dynamic and Inclusive Workplace: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
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Innovation Culture:We encourage fresh ideas and innovative thinking.
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Competitive Compensation: We offer competitive compensation package to reward your talent.

Position Requirements

What You Will Bring to the Position:

Grade 12 supplemented by the completion of a recognized business course; and
Minimum 2 years' office administration experience.

Skills That Will Ensure Your Success in this Role:

Ability to plan, organize, prioritize and meet critical and ongoing deadlines;
Ability to plan, develop and coordinate multiple projects in a fastpaced environment;
Ability to work independently with mínimal supervision;
Experience taking payments and cash out;
Demonstrated experience with basic accounting principles and advanced Excel knowledge;
Demonstrated customer service and interpersonal skills;
Ability to exercise mature judgment, initiative, and maintain confidentiality at all times;
Superior interpersonal and customer service skills and experience working with diverse groups;
Accuracy and attention to detail is a vital requirement in this position;
The ability to work some flexible hours is required;
This position works oncampus to support operations, students and guests.

Physical Demands

There can be long periods of sitting and working at a computer.

There can be demands to walk to and through Housing facilities.

Consistent interruptions to administrative work as the position is located at the front desk.

Pay Grade CUPE Phase 3 Salary Range $40, $48,357.40 Annually Status Term Work Hours

8:15 am - 4:30 pm, Monday to Friday; some flex time and/or overtime may be required during peak times.

For example:
must be able to work off-hours during move-in/out weekends and University/statutory holidays as needed.

Duration (if Term/Temporary) 4 month term (possibility of being extended or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

Contact Information

Job Open Date