Administrative Coordinator - Ottawa, Canada - Carleton University

Carleton University

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Duties and Responsibilities:

Working under the guidance of the Manager, Academic Support Operations, the Administrative Coordinator is responsible for smooth operation of the Office of the Dean.

This requires accuracy in general administration and communications matters, accountability in financial administration, precision in completing special projects, and the ability to maintain and support the decorum and confidentiality necessary in a Dean's Office.

The position requires maturity, discretion, tact, and good judgment in dealing with a variety of requests and visits from faculty, staff, students, university management, and senior officials from the public and private sectors.

Attention to detail and responsible timely performance are imperative.

Qualifications:

The incumbent must possess the following qualifications:

Excellent organizational and research skills
A thorough knowledge of University and administrative policies and accounting procedures
Ability to define and resolve problems
Ability to meet and deal with people at the highest level
Ability to handle confidential information; ability to work to deadlines, establish priorities, and work effectively with limited supervision.
A thorough knowledge of secretarial/clerical and general office procedures.
Excellent written and verbal communication skills, attention to detail, and accurate record keeping skills are essential.
Must have a wide base of general knowledge and ability to provide input on special projects (eg. event management and marketing/advertising experience.)
Must exercise tact, maturity and discretion.
Must have excellent interpersonal skills and must be able to adapt effectively in a changing environment.
Liaise with VIP's and international guests; public relations form an integral part of the position.

Education and Experience:

The above is normally acquired through:

Completion of three years of post-secondary education.
Five years of experience preferably in a university environment or the equivalent in education and experience

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project.

The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one.

As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.