Team Manager Assistant - Whitby, Canada - Home and Community Care Support Services Central East

Home and Community Care Support Services Central East

Verified Company

Whitby, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CARE AND BE CARED FOR - THIS IS YOUR HOME

Reporting Manager:
Senior Manager (TBD)

As a Team Manager Assistant you will be responsible for providing administrative support within the Home and Community Care, Finance and Corporate Services, Strategic Communications and Stakeholder Relations portfolios.

What will you do:

Provide administrative and project support to the Manager(s); including chart audits, outcome measurement and evaluation, data processing and simple reporting;
Setting up and maintaining electronic and paper office filing systems;
Coordinating and arranging meetings, including scheduling meetings; booking meeting rooms; preparing and forwarding agendas and documents; taking minutes

Assisting and coordinating projects and initiatives to support the portfolio

Ensure Senior Manager (s) has necessary documentation for scheduled meetings

Directing and responding to telephone and in-person inquiries from a variety of internal and external contacts

Prepare memoranda, spreadsheets and other documentation required to support the day-to-day business activities;
Participate in the preparation of policies and procedures, forms and guidelines;
Communicate with external parties on behalf of the Senior Manager(s);
Prepare PowerPoint presentations as required;
Working as a member of the team to ensure efficient, effective and quality service are
provided, consistent with the overall vision, mission and values of the organization.

Perform other duties as assigned or required.
What must you have?
Secondary education plus additional program/course of up to 6 months or equivalent

2-3 years' experience in a similar administrative role

Demonstrated knowledge and commitment to continuous quality improvement principles and practices including the ability to facilitate innovation and creativity

Demonstrated excellent working knowledge of Microsoft Office (Word, Outlook, Power Point and Excel) with the ability to produce reports and presentations with visual additions such as charts, graphs, tables, flow charts and diagrams;
Ability to handle sensitive and confidential information in a discreet and professional manner;
Excellent time management and organizational skills combined with the ability to prioritize and to balance the workload requirements, meeting competing deadlines with mínimal supervision;
Excellent interpersonal, diplomacy, communication and presentation skills;
Experience in dealing with the public effectively; demonstrated focus on customer service;
Exemplary telephone skills, legible handwriting, and good analytical/organizational skills to meet deadlines and solve problems;
Knowledge of community resources;
Advanced skills in conflict resolution;
Demonstrated ability to work well within a team

Demonstrated ability to work in and respond to a dynamic and changing environment;
Excellent verbal and written communication skills and effective interpersonal skills.
What would give you the edge?
Knowledge of services provided by Home and Community Care Support Services

Ability to speak French or another second language
Hours of Work
Position Location and Travel
The position may involve travel throughout the Central East geographic region. A valid Ontario driver's license and access to a reliable vehicle are required.

Additional Information:

What do we offer?
We know wellness is supported with work-life balance.

In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

Attractive comprehensive compensation packages and benefits
Valuable development opportunities
Membership in a world class defined benefit pension plan Who are we?
We are Home and Community Care Support Services, ready to serve every person in Ontario.

We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you're interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

We thank all applicants for their interest; however, only those selected for an interview will be contacted.