Purchasing and Inventory Manager - North York, Canada - Sweets From the Earth

Sweets From the Earth

Verified Company

North York, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Named one of Canada's fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for a Purchaser and Inventory Manager with a background in supply chain and logistics.

As a proud plant-based manufacturer, we boast a reduced-footprint operation compared to conventional food manufacturers.

We are a customer driven organization catering to special diets and allergies while focusing on sustainable agriculture and the green food industry.

Areas of focus are Vegan, Nut-free, Gluten-free & Sugar-free. Our facility is in North Toronto with great TTC access. We offer parking, health benefits and employee discounts.

Job Summary The Purchaser and Inventory Control Manager will be responsible for maintaining inventory levels by establishing the most effective purchasing and receiving procedures.

They will source ingredients, maintain reorder levels, monitor inventory and manage vendors, place purchase orders, monitor inventory counts and ensure company order fill rate is not affected by raw materials shortage.

Duties and Responsibilities Procurement and Purchasing (50%)

Create and submit Purchase Orders to vendors using our custom software by entering correct quantities, price, expected delivery date and delivery terms.
Track all PO's and confirm items are on track to be delivered on time by following up with suppliers on days leading up to delivery date.
Review all PO's to identify any shortages made during delivery or other mistakes and notify vendors.
Manage third party transportation for lastminute or special orders and maintain communication with Vendors, SFTE Head Office, and Customs Broker.
Maintain up to date data within the software which includes the most updated pricing, pack size, pallet TiHi, MOQ and delivery terms.
Monitor contracts and coordinate with Vice President for resigning/negotiations.
Notify Upper Management of all price changes.
Perform price comparisons frequently on all commodities, flours and packaging to source ingredients at better price, while maintaining the same quality and specifications.
Obtain samples from new suppliers for approval by R&D department.
Ensure required documentation is obtained from all vendors and updated upon expiry.
Work closely with Production Supervisors and Warehouse Associates to identify emergency purchase orders; investigate further to avoid reoccurrence.
Establish strong working relationships and remain first point of contact for all Vendors. Inventory Control (30%)
Ensure cycle counts are performed by Warehouse Associates on a weekly basis.
Review raw material counts weekly, and create POs accordingly.
Manage all reprinting of packaging items, ensuring quotes, artwork and approval is collected before PO finalization, then issue Purchase Orders and ensure delivery is scheduled.
Assist in physical yearend inventory annually (end of December) and ensure all inventory counts are submitted by new fiscal year in a timely manner.
Take a walk in the warehouse on a daily basis to be aware of space constraints.
Communicate with Receivers about incoming large shipments to plan for storage. Receiving and Record Keeping (20%)
Review all received Purchase Orders; ensuring proper stamped documents are submitted to the office, correct quantities are received, and lot codes are entered in the system.
Monitor all open Purchase Orders in the system to ensure they are to be received on time, or catch Purchase Orders that were not completed in the system in error.
Receive and enter information into software
Review all invoices ensuring accurate pricing and resolving any discrepancies, match with received POs, then close the PO in the system.
Request and monitor all credit memo's relating to raw materials and packaging.
Move Purchase Orders and Invoices forward to Bookkeeping in timely manner Qualifications and

Competencies Organized Workplace:
The ability to maintain an organized workplace to foster accurate reporting, documentation, and procurement procedures

Attention to Communication:
Able to ensure that information is passed on to others accurately and in a timely manner

Diagnostic Information Gathering:
Identify information needed to clarify a situation, seek information from appropriate sources, and use skillful question to draw out more information when others are reluctant to disclose it

Thoroughness:

Ensure that work and other tasks are completed with accuracy; carefully track and order necessary supplies and equipment; follow up with others to ensure that agreements and commitments have been fulfilled.

A minimum of 5year experience in a Purchasing role, within the Food industry.
Bachelor's Degree is required. A degree or designation in supply chain, logistics or business will be considered an asset.
Strong knowledge of Excel, Word, Outlook, Google Sheets.
Knowledge of food handling programs such as GMP and HACCP will be considered an asset;
Able to work independentl