Office Coordinator - North Vancouver, Canada - Capilano Students' Union

Capilano Students' Union

Verified Company

North Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Classification:
Project Employee

Rate of pay:
$26.43 per hour

Hours of work: 70 hours per pay period

Reports to:
Executive Director

Under the supervision and guidance of the executive director, the office coordinator provides coordination for the clerical activities of the office, and provides support to the executive director, student executives, and resource staff as required.

The office coordinator shares a reporting relationship with the executive director.

Duties
In particular, the office coordinator performs the following duties:

Administrative Support

Provides a reception presence for the CSU's main office.
Coordinates the maintenance and repair of the CSU's administrative spaces.
Coordinates mail, shipments, and deliveries.
Coordinates the office's records and archival systems.
Provides administrative support for privacy and data security activities.
Provides administrative support for workplace health and safety activities.
Working closely with the financial controller, coordinates accounts payable and receivable, and acts as a key contact for student executives, board members, committee members, students, and staff to make it easy to get reimbursed.
Monitors the office's supply inventory and coordinates supply orders.
Coordinates conference travel and accommodations for student executives, board members, and staff, including related payments and reimbursements.
Coordinates administrative support for board, executive, committee, and collective meetings, including space bookings, catering orders, meeting schedules, invitations, and room setup, and takes minutes as required.

Other Duties

Work safely, in accordance with the CSU's health and safety policy.
Protect the personal information of coworkers, students, and the public.
Perform other duties as directed by the executive director.

Here's what it takes to be successful in this role

Why work at the Capilano Students' Union?

We strive to be a diverse workplace. We're working hard to make sure that our staff team reflects the diversity of our membership, guided by the CSU's equity strategy. Over half of our team members self-identify as women, and people from visible minorities comprise half of our unionized workforce.

We are a certified Living Wage employer. We provide fair (and competitive) compensation packages for all members of our team, including employees who are students, because we believe that everyone who works deserves to make ends meet.

As a part of our compensation and benefits package, you can expect:

Flexible weekly and daily work schedules
Paid sick, bereavement, and compassionate care leave
A $1,500 per calendar year flexible benefit fund
Partial reimbursement of child care expenses
RRSP employermatching contributions of up to 6%

We take our guiding principles really seriously. We think that our values create a fun, dynamic, and challenging work environment - one where no two days are the same, and where our team members look forward to coming to work.

If these principles resonate with you, you should think about joining the team: