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Administrative Assistant - Surrey, Canada - Elim Village

Elim Village

Verified Company

Surrey, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WHO WE ARE
Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village 'home'.

We're looking for new talent to join us as we continue to be at the leading edge of seniors living.

We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism.

Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

JOB SUMMARY

The Administrative Assistant - Executive Office will be involved in supporting select aspects of the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation.

The Administrative Assistant - Executive Office will report to the Senior Executive Assistant & Project Specialist.

As a key contact point between Elim Village and its various stakeholders this individual needs to be a positive reflection of the organization and its values.

QUALIFICATIONS

Possess a Postsecondary degree, diploma in Business Administration or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Previous experience with formal meeting minute taking and documentation
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management software (On Board), etc.)

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Organized with a strong attention to detail
Ability to effectively prioritize workflow and deal with confidential matters and information

KEY RESPONSIBILITIES

Maintain Board management software with documentation and user support
Assist in the coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Accompany the Senior Executive Assistant & Project Specialist to Board/Committee meetings
Formal minute taking for Board/Committee meetings and Senior Management meetings
Assist in the coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant & Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Director of Finance as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Maintain various work schedules and calendars
Answer and redirect calls as needed
Other duties shall be assigned as required

NOTES