Administrative Assistant - Vancouver, Canada - COHO Management and Services Society

COHO Management and Services Society
COHO Management and Services Society
Verified Company
Vancouver, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

ADMINISTRATIVE ASSISTANT

QUALIFICATIONS

  • Postsecondary diploma in office administration or equivalent experience
  • Highly organized, with excellent planning and time management skills
  • Reliability, accuracy and attention to detail
  • Fast learner, able to take initiative and problem solve
  • Excellent interpersonal skills, including judgement, tact, integrity and patience
  • Excellent spoken and written English, including proofreading skills
  • Able to maintain confidentiality
  • Computer proficiency, including knowledge of Windows environments and advanced Microsoft Office skills (Word, Excel, and Outlook)

RESPONSIBILTIES

Administrative Support

  • Answer telephone and take member inquiries
  • Process A/R and A/P, including Interac
  • Provide word processing and other computer support
  • Maintain coop records and prepare correspondence
  • Maintain adequate inventory of office equipment and supplies
  • Type and file minutes
  • Direct members and actions to appropriate committee
  • Assist in annual, corporate and government filing and reporting

Financial

  • Prepare cheques
  • Make bank deposits
  • Assist in preparation of monthly financial packages including bank reconciliation, income register, and cheque register
  • Assist in preparing and submitting property taxes
  • Assist in completing income verification

Member recruitment support

  • Undertake credit and landlord checks
  • Assist in movein and moveout unit inspections
  • Coordinate and administer movein and moveout process
  • Assist and coordinate interviewing and viewing of units for prospective tenants/members
  • Process necessary documentation for new members

Maintenance co-ordination support

  • Administer work order tracking system
  • Maintain inventory of maintenance equipment and supplies
  • Administer service contracts

Other

  • Assist in coop marketing, including advertising and organizing coop orientation sessions
  • Perform other duties when required and as directed by the Management and Maintenance Coordinator

CONDITIONS OF EMPLOYMENT


This position may be based on site in the office of multiple housing co-operatives with frequent activities in and around the lower mainland.


Job Types:
Full-time, Permanent


Salary:
$3,545.00-$4,027.00 per month


Benefits:


  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday
  • No weekends

Work Location:
In person
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