Administration Assistant Human Resources - Slave Lake, AB, Canada - Town of Slave Lake

Town of Slave Lake Slave Lake, AB, Canada

3 weeks ago

Description

Human Resources
Administrative Assistant, CAO and Human Resources
ADMINISTRATIVE ASSISTANT, CAO AND HUMAN RESOURCES

The Town of Slave Lake is looking for an experienced Administrative Assistant to provide dual administrative support to the Office of the Chief Administrative Officer ("CAO") and the Human Resources department.

This role requires coordinating confidential and sensitive internal and external documents and a keen desire to develop positive relationships with various internal and external stakeholders, including residents, visitors to the community, employees, and elected officials.

Major Responsibilities – Human Resources
Provide a wide range of clerical and administrative support to the Human Resources team.

Support all activities of the recruitment process including scheduling and coordinating interviews, conducting phone screens, booking meeting rooms, typing, and updating interview guides, printing packages for the interview panel, conducting reference checks.

Assist in supporting the Human Resources team with scheduling team meetings (in-person and virtual), coordinating handouts and recording meeting minutes.

Support all internal and external HR-related inquiries or requests as required.
Assist the department with document control procedures for job descriptions, performance evaluation and other document templates.
Assist with the administration of FOIP requests.

Maintain accurate and up-to-date human resource files, records, and documentation, ensuring security, integrity and confidentiality of data of the physical and digital electronic records of employees.

Respond to inquiries from job applicants and employees and refer the more complex questions to appropriate senior-level HR staff or management.

Assist with maintaining, issuing, and filing performance review documents.
Assist with the coordination and tracking of employee training.
Perform other all other HR administrative duties as assigned.
Major Responsibilities – Office of the CAO
Provide superior and discreet support to the CAO and members of the Administration team.
Organize and schedule meetings as directed using Microsoft Outlook.
Send out reminders of action items to the Senior Leadership Team and to Council members as directed.
General administration duties, including drafting letters and emails, filing, receiving, and delivering mail courier.
Respond to voicemails and phone calls.
Function as backup support to the Executive Assistant to the CAO.
Vacation and general coverage for the Executive Assistant to the CAO.
Participate in Social Committee initiatives and Health & Safety Committee meetings.

Assist with the planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties , and retirement celebrations.

Occasionally provide administrative support to other departments.
Vacation and leave coverage for the Human Resources Manager.
Three (3) to Five (5) years' administrative experience is required.
Advanced skills in Microsoft Office and a variety of software.
Experience working in an HR setting or previous municipal experience will be considered an asset.
Proficient in MS Office and database applications and administrative systems .
All personnel working at the Town of Slave Lake are governed by the Health & Safety Policy.

Ensures all operations are conducted in a safe manner and in accordance with Town Policies and all Occupational Health and Safety Rules and Regulations.

Human Resources, Town of Slave Lake

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