Administrator - Ottawa, Canada - Caivan Development Corporation

Caivan Development Corporation

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Mission:

Excellence in community development and home building through efficiency, optimization, and innovation.

Company Values:

Grit:
A team who perseveres, is resilient, and has the stamina and courage to commit to the win.

Integrity:
We make promises thoughtfully and deliberately and then follow through.

Curiosity:
We never stop asking questions or challenging ourselves. We have an unquenchable thirst to learn, improve and solve problems innovatively.

Strategic:
We look around corners and proactively identify potential obstacles. We think critically and make calculated decisions.

The Role:

The Administrator is responsible for recruitment, maintaining office supplies, supporting the onboarding process and promoting health and safety in the workplace.

The Administrator provides administrative support with a focus on human resources and data management.

Key Responsibilities:

Manage the inventory of supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed.
Update and report on daily attendance at the factory and on site, approve and monitor vacation requests and update the posted calendar with requests.
Serve as the key point of contact for main office vendors, such as maintenance, mailing, equipment repair.
Coordinate the daily PDCA meeting, tracking updates and moderating the call.
Identify opportunities for process and office management improvements and design / implement new systems.
Conduct factory tours for employees and visitors,
Setting up workstations, uniforms, technology and systems set up for factory employees.
Supporting the Human Resources department with tasks relating to recruitment, onboarding and training.
Coordinate the monthly allstaff meeting and other group meetings at the factory.
Conduct new employee safety orientation, arranges safety training, participates in job site inspections and monthly reporting.
Participate in the Joint Health & Safety Committee meetings, complete meeting minutes and draft minutes for review.
Maintain corporate SharePoint libraries, document management and collaborate with site owners to update /store documentation.

Role may evolve beyond the responsibilities listed as skills and experience is acquired.

You will bring:

College diploma with a concentration in business administration, human resources or related field or relevant experience.
Minimum of 3 years' experience in an administrative or human resources position.
Proven track record of excelling in fastpaced environments with the ability to prioritize tasks and handle tight deadlines with a professional and mature demeanor.
Excellent problem solving skills with the ability to cope with complexity and change.
Must demonstrate high initiative, accuracy, and the ability to maintain confidential information, records, and/or files.
Working knowledge SharePoint an asset.
Microsoft office (Word, Excel, Project) proficient.