Administrative Coordinator - Ottawa, Canada - Canadian Construction Association

Canadian Construction Association

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

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Description

THE CANADIAN CONSTRUCTION ASSOCIATION

Position:
Finance Coordinator

Reports to:
Director, Finance

Location:
Ottawa, Ontario

About the role:

Reporting to the Director, Finance, you will be part of a dynamic team to deliver on our vision to "Build a Better Canada." In this entry-level role, you will be responsible for providing both accounting and administrative support to the leadership team.

Typical support activities would include entering partner information into the CCA member database, processing invoices, assembling board and committee briefing packages, organizing meetings and minute taking.

CCA offers a friendly, small-team environment with a hybrid schedule of two days working from home and three in the Ottawa office, a group benefit plan and other lifestyle benefits.

Limited travel is required.

Areas of responsibility and essential functions:

Update integrated member records in the database. Information is provided by member associations and done on a quarterly basis or as required.
Follow up with member associations if information is not returned by due date.
Create/pull various membership lists from the database as required.
Prepare membership reports quarterly.

Membership invoicing and renewals:

Execute the corporate member renewal and invoicing process, working with the Manager, Membership Growth.
Execute integrated membership invoicing process.
Execute document invoicing process.
Execute affiliate membership process.

Support to the Director, Finance

Process invoices for payment.
Prepare draft budgets under the guidance of the Director, Finance and generate reports.
Track the deliverables from the Finance & Audit committee.
Take meeting minutes and draft the minutes for the Finance & Audit committee.

Support to the Leadership Team

Assemble committee and Board packages.
Take minutes of the CICC meetings and provide draft minutes to the Chair
Assist with the organization of meetings, as requested.

Skills and qualifications:

A diploma or degree in business, or related experience.
Customer service orientation.
Excellent timemanagement, multitasking and organization skills.
Superior analytical skills.
Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint) and database software.
Strong work ethic.
Excellent written and oral communication and interpersonal skills.
Strategic thinker and ability to problemsolve.
Ability to work independently with mínimal supervision.
Attention to detail and high level of accuracy.
Asset: Bilingual in French and English.