Office Administrator - Tillsonburg, Canada - Maple Manor Nursing Homes Ltd
Description
Office Administrator
As the Office Administrator, you will be the first point of contact where your exceptional customer service skills will shine through You will strive to make a good impression and represent Maple Manor in a positive way all while keeping the reception area operating in an efficient manner.
WHAT WE OFFER
- Contract position for approximately 18 months covering a maternity leave
- 37.5 hours a week, 8:30am to 4:30pm
DUTIES
- Manage the reception area, ensuring that visitors are welcomed and directed to the appropriate person or department
- Provides reception services for the designated office by operating a multiline switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature
- Processes incoming and outgoing mail, faxes, reports/records, internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup; signs for receipt of packages and shipments
- Performs clerical duties such as typing, filing and photocopying
- Maintains stationery and supply levels by monitoring stock and preparing store orders
- Assists others with the use of office equipment such as photocopiers, shredders, fax machines and other office software; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance required to Manager or designate for approval
- Receives residents' valuables for temporary storage
- Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the residents/families and others
- Performs other duties as required
SKILLS AND KNOWLEDGE REQUIRED
- Pleasant telephone manner with strong customer service/administrative skills
- Exceptional time management skills
- Must be highly organized with the ability to multitask and a selfstarter
- Ability to work in a busy environment with mínimal supervision
- Demonstration of tact, diplomacy, and confidentiality
QUALIFICATIONS
- Business Certificate in Administration or other related education
- Minimum 2 years work experience in related field with working knowledge of general office operations
- Proven experience managing a multiline telephone system
- Advanced knowledge of Word and general knowledge of Excel is required
- Experience in Long Term Care is an asset
HOW TO APPLY
Submit your resume today for immediate consideration
Successful applicants are required to provide a current Vulnerable Sector Check, verification of education and proof of 2 step TB test within the last six months.
In the interest of the health and safety of our residents, employees, and greater good of public health, Maple Manor Nursing Home recommends those that wish to work for this organization tohave received all required doses of a COVID-19 vaccine approved by Health Canada.
ABOUT MAPLE MANOR
Maple Manor Nursing Home, locally owned and operated, is a long-term care facility located in the downtown core of Tillsonburg Ontario.
The home is licensed by the Ministry of Health and Long-Term Care and is Accredited through the Person-Centred Long Term Care Community Standards of CARF Canada.
The Home is a 101-bed, smoke free facility offering private, semi-private and ward accommodations.In addition, Maple Manor has four temporary licenses for Interim Long-Term Care Home beds through the Aging at Home program.
These beds provide a location for residents who would otherwise be kept in hospital while awaiting placement into a Long-Term Care facility.
The Home's philosophy of care is centered on nurturing the human spirit. As such, we pledge to meet the individual needs of the clients using a resident-centered focus.Care and services for the residents are provided holistically such that their physical, spiritual, emotional and intellectual needs are met to the best of our abilities.
Job Types:
Full-time, Fixed term contract
Contract length: 18 months
Pay:
$22.00-$25.00 per hour
Expected hours: 37.50 per week
Benefits:
- Company events
- Employee assistance program
- Onsite parking
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Tillsonburg, ON N4G 3T8: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative/Office: 2 years (required)
Licence/Certification:
- Business
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