Exec Admin - Victoria, Canada - BC Public Service

BC Public Service

Verified Company

Victoria, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- As of April 7, 2024, $61, $70,087.

08 annually- Close Date- 4/24/2024- Job Type- Regular Full Time- Temporary End Date- 4/4/2025- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Primary Care Division- Job Summary
Take the next step in your administrative career
The Executive Administrative Assistant provides secretarial and administrative services to an Assistant Deputy Minister (ADM) or officially recognized equivalent.

Job Requirements:

Grade 12 plus a certificate in office administration or equivalent.
An equivalent combination of education and experience may be considered.
A minimum of 2 years of work experience in a senior level administrative role in a confidential capacity.
A minimum of 2 years of work experience managing executive calendars and meeting requests using Outlook.
Experience with systems, operational processes, and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.
Experience drafting, formatting, and proofreading a variety of documents, including correspondence, memos, details reports and meeting agendas.

Preference may be given to applicants with any of the following:

A minimum of 3 years experience providing administrative support to executive calendars in a confidential capacity.
Experience using document tracking systems.
Experience in the Health sector.
Experience with government Freedom of Information processes.
Experience with the use and management of a SharePoint Site.

About this Position:

This is a temporary opportunity until 04/04/2025.
An eligibility list may be established to fill both current and/or future permanent vacancies.
This position is excluded from union membership.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens.

Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

How to Apply:

Cover Letter:
NO - Please do not submit a cover letter as it will not be reviewed.

Questionnaire:
YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements.

Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience.

The questionnaire will take approximately 60 minutes to complete.

Additional Information:

A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.