Timetable & Registration Coordinator - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

1 week ago

Posted by:

Sophia Lee

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Description

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us
Job Summary
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A Brief Overview

Reporting to the Operations Manager, the Timetable & Registration Coordinator contributes to the day-to-day operation and is responsible for the effective planning and delivery of core activities for the Commerce Program, which include but are not limited to: timetabling of more than 300 Commerce program sections, enrolment, including block enrolment, registration, wait list management, course permissions, individual project courses, course catalogue maintenance and curriculum management, sessional dates and teaching evaluation.

The incumbent is the primary contact for information flow to and from the Office of the University Registrar for the assigned core activities.

The Timetable & Registration Coordinator works closely with the Commerce Student Services staff who are responsible for academic advising, accommodation, and consideration, but will not direct or oversee the work of other staff.

The incumbent assists the Exams & Degree Coordinator and Program Administrators during peak periods and as required.
This position coordinates the training of annual timetabling information sessions. This position provides support and advice on timetabling processes with departments. This position coordinates process for timetable preparation, submission, and verification by establishing academic blocks. This position creates queries and builds reports for data validation and consistency. This position also directs, allocates, and supervises the work of other staff."

Job Description:

" What you will do
Coordinates the training of annual timetabling information sessions.

Provides support and advice on timetabling processes with departments.

Coordinates process for timetable preparation, submission, and verification by establishing academic blocks.

Maintains documentation for current processes and software, updates when changes are implemented.

Creates queries and builds reports for data validation and consistency.

Prepares and maintains data within the timetabling software and other systems.

Update and maintain data retention and recordkeeping procedures.

Maintains website for timetabling function.

Directs, allocates, and supervises the work of other staff.
Other duties as required in support of the department and/or unit. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 1 year and up to and including 2 years of experience.
Experience in planning and/or managing projects considered an asset. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.

Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the needs of the intended audience.

Build relationships, trust and credibility.
Manage own work, train and review the work of the team to see commitments through to completion.

Sets work priorities and direction, supporting the team in achieving goals and objectives.

Participate in project team meetings and develop team project plans.

Lead procedural or technological change within a unit.

Identify new problems and seek information and input to fully understand the cause of problems.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Draw logical conclusions and provides opinions and recommendations.

Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.

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Employment Equity and Accessibility Statement