Administrative Coordinator - Vancouver, Canada - VineHR Ltd.

Description

Administrative Coordinator, Sector Services:

-
Post-Secondary Employers' Association (PSEA)
PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team.

This exciting full-time position will provide you with:

• The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
• A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
• An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting.

About the Post-Secondary Employers' Association (PSEA)

PSEA provides labour relations and human resource services, including collective bargaining, to the province's public colleges, special purpose teaching universities, and institutes.

As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services.

The Opportunity

SECTOR SERVICES

• Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA's learning and development program, including:
• preparing and organizing communications, reports, spreadsheets, flow charts and graphics;

- coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes;
- conducting research; and
- organizing and maintaining legal files, communications and tracking systems.

• Maintains PSEA's Learning and Development site and processes, and provides logístical and technical support to virtual and in person learning programs and events.
• Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA's member resources.
• Supports complex administrative projects, including the development and maintenance of an effective records management system.

OFFICE ADMINISTRATION

• Supports PSEA's bargaining, legal and learning and development teams as needed with travel bookings and expense claims.
• Supports the Manager of Finance & Administration as needed and provides backup as required.

Supports the Manager, Finance & Administration with the following:

• AGM and Board meeting logistics, including guest room reservations, catering, and audio visual.
• General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers.
• Onboarding of new staff, including arranging building access, equipment, and parking.
• Maintains, drafts and updates office procedures and manuals as required.
• A relevant degree or diploma from an accredited institution.
• Demonstrated experience providing administrative and/or coordinating support in a fastpaced environment. Prior experience in a human resources, postsecondary or legal workplace is an asset.
• Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies.
• Exceptional communication skills, both verbal and written.
• Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities.
• Demonstrated experience organizing and supporting events, including event registration and logistics.
• Demonstrated ability to prepare publicationready documents and maintain a records management system and/or databases.
• Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally.
• Ability to work as both part of a team and independently with mínimal supervision.
• Ability to exercise considerable judgement, tact, confidentiality and discretion.
• Prior experience with an online content, client management and/or learning management system is an asset.
• Salary range: $65,054 to $81,318 per year depending on experience_

How to apply

We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.

• About VineHR_
• Based on Vancouver's North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services. With several years in the industry and a customized approached, our vision is to build longlasting relationships with organizations to become their true "extended" people and culture ambassador. _

Job Types:
Full-time, Permanent


Pay:
$65,000.00-$81,000.00 per year


Benefits:

• Dental care
• Extended health care
• Paid time off

Work Location:
In person