Admissions Officer - Vancouver, Canada - Vancouver Community College
Description
Pclass #
- SS223
Who We Are - We acknowledge that Vancouver Community College (_VCC_) is located on the traditional unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._
We're one of B.C's top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
- At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
Position SummaryDuties & Responsibilities* - Process requests for course based registrations: evaluate transcripts and report cards for prerequisites; determine eligibility for course registration; process registrations using applicable course or block registration procedures; refer students appropriately; registers and drops students into BC Campus open learning courses.
- Processes drops and withdrawals from courses and programs using appropriate drop and withdrawal codes; makes adjustments to U-Pass based on drop/withdrawal dates.
- Maintains applicant waitlists and works closely with departments in providing filling information for upcoming programs and classes; fill vacant seats sometimes within tight timeframes e.g. contact students from waitlists.
- Refers students to program areas for specific counselling or advice and the completion of skills assessments in order to meet program admission requirements or registration prerequisites.
- Use the Banner Student Information system; utilizes BANNER Document Management tool to organize and evaluate documents; routes documents to the appropriate area for processing; updates VCC and Translink U-Pass eligibility forms; references Industry Training Authority (ITA) website.
- Makes recommendations for improvements to admissions and registration processes, BANNER functionality and other projects; builds business improvement proposals.
- Perform general correspondence using MS Word, and prepare and work with Excel spreadsheets.
- Perform other related duties as required.
Qualifications
Education and Experience
- Completion of a 2year postsecondary diploma and three years directly related experience at a postsecondary institution, preferably in the Registrar's Office; an equivalent combination of training and/or experience may be substituted for the required qualifications.
Skills and Abilities
- Sound working knowledge of Student Information Systems (Banner preferred), Word and Excel.
- Excellent customer service and public communication skills.
- Demonstrated ability to:
- use sound judgement and work in a team environment;
- act independently and switch tasks quickly and smoothly with a high level of accuracy;
- process requests for admissions and explain policies and procedures;
- communicate with non-native speakers of English using diplomacy and patience.
- Demonstrated proficiency and accuracy in alphanumeric data entry.
- Ability to achieve accurate keyboarding speed of 40 wpm.
Salary Range - Prorated based on FTE
- PAYGRADE 22 $1, $2,197.93 paid biweeklyPosting Detail Information
Employment Group
- Support Staff (CUPE)
Type of Position - Temporary
Employment Type - Full Time
Department
- REGISTRAR'S OFFICE
Primary Location
- This position may require you to work at all VCC locations.
- Downtown
Is this posting only for internal applicants? - No 06/17/2024
Position End Date - For Temporary Positions
- 12/12/2025
Vacation Blackout Dates - Last week of August, first week of September.
Number of Hours per Week - 35
Work Schedule Hours may vary according to the needs of the Department - Monday, Tuesday, Thursday, Friday 8:00 am to 4:15 pm
- Wednesday 11:00 am to 7:15 pm or 8:00 am to 4:15 pm (late shifts on rotation)
Eligible for Fortnight - Yes
Special Instructions to Applicant - Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date - 04/30/2024
Posting Close Date - 05/13/2024
Is this a pooled posting? - No
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