Proposal Support Specialist - Ottawa, Canada - General Dynamics Missions Systems-Canada

General Dynamics Missions Systems-Canada

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

General Dynamics Mission Systems-Canada has an exciting opportunity for a Proposal Support Specialist in Ottawa. This full-time position involves the dual role of proposal coordinator and production.

As a Proposal Support Specialist, you will coordinate and manage all proposal development activities, including editing, graphics content, document version control, and document quality control.

Key indicators of success in this role are excellent attention to detail, a creative mindset, independent thinking with strong time management skills in order to work productively in an evolving work environment.

If you were in the role today, here is what you might be working on:

Review customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables, deadlines, response structure and format
Provide input for the proposal response document in association with the corporate template structure, design, and layout
Create the deliverable proposal documentation package
Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
Assign and coordinate proposal team SharePoint site activities
Assist with the creation of the Proposal Book Plan and design a proposal outline/skeleton by working closely with the proposal team
Format all proposal documentation according to corporate/departmentapproved standards and styles
Edit technical proposal documentation, ensuring: consistency/clarity of message; contextual integrity and tone within the overall deliverable package; proper grammar; coherent flow; readability and accuracy; execute copy editing tasks
Consult, update, and maintain the writing assignments document and followup outstanding inputs
Liaise with the contributors for each proposal, both internal and external to the proposal department, including; proposal manager, proposal writer, integration solution lead, system architect, business development and capture lead, project/program manager, commercial, finance and estimating groups

Finalize proposal deliverables upon receipt of signatory approvals

Act as the gatekeeper of all documentation prepared for the proposal
Maintain documentation version control at each iteration of the proposal and manage the final document release and archive
Create binders for proposal deliverables when hard copies are required
Post proposal production document archival management

Basic Qualifications:

Education & Experience:

University or College degree and two to three years of related experience, or an equivalent combination of education and related experience
Minimum of one year's experience in document editing and formatting
Indepth knowledge of MS Word, graphics management, Excel tables and Acrobat Pro., as well as PowerPoint
Attention to detail
Must be able to obtain and maintain Canadian Security Clearance and a positive Controlled Goods Assessment. Eligibility to work in Canada either as a Canadian Citizen or Permanent Resident.

Company Overview:

General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation.

We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas.