Office Coordinator - Toronto, Canada - Rethink Canada

Rethink Canada

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Rethink, our promise to you is that you will do the best work of your career.

We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun.

Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.

Rethink is looking for an enthusiastic Office Coordinator. In this role you get to work in our newly designed Toronto office daily. Supporting our Office Manager and providing Rethinkers with the right tools, environment and programs to succeed.

What you'll be doing

Support Office Manager
administer weekly check-in meetings | support office events | resourcing, actioning | cover their absence/vacation handover | visa reconciliation |

Office Projects & Maintenance
assist with planning and executing office improvements | understand office needs and execute changes | assist office manager with office repairs and maintenance |

Onboarding

Catering
plan and execute weekly catered lunches for Toronto Rethinkers | work closely with Accounts team to coordinate catering for in office client meetings | arrange catering for offsite management meetings as needed |

Events & Meetings
Valentine's Day | summer party | A.O.Y party | holiday party | Rethink afternoons | baby showers | all staff meetings |

Finance
manage Uber business account | C.O.O. visa reconciliation |

Overview:

Support Office Manager wherever needed
Office Manager's Visa Reconciliation
C.O.O. Visa Reconciliation
Uber Account (add Accounts team to Rethink's Uber as needed)
Coordinate catering for offsite Management Team meetings as needed
P.O.C for Toronto Rethinkers
Docs/Sheets/Excel
Office Tours
Relationship building with vendors and catering companies
Birthday donations (birthday program)

What you'll bring

Administrative work experience
Effective team player who can jump in wherever is needed
Exceptional organizational skills
Ability to multitask and wear multiple hats
Strong attention to detail with that ability to prioritize and manage multiple projects
Strong communication and relationship building skills
Ability to work independently as well as on a team
A "cando" attitude no ask is too big or too small for you
An entrepreneurial spirit you take initiative and ownership of your work and bring fresh thinking to the table
Solutionsoriented bringing creative solutions and suggestions forward to the team

What's in it for you:

Competitive compensation and benefits, including added mental health benefits
Excellent Vacation package
Variety of employee perks
Great work culture with a peoplefirst mission
No client meeting Mondays
Mentorship program
Access to Rethink's national DE&I committee and working groups
Growth and training opportunities

Want to join the most relentlessly creative independent agency in Canada? Please send us your resume._- We truly appreciate everyone's interest but only those selected for an interview will be contacted.