Document Controller - Toronto, Canada - Dragados Canada Inc.
Description
Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world's largest international construction and engineering companies), is seeking a talented and experienced Document Controller to join its dynamic and energetic team.
Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.
Responsibilities
- Follow, maintain and manage the maintenance of Bid document control and document management system based on the company's criteria
- Responsible for receiving and datestamping incoming documents, logging, distribution, filling, review and approval
- Responsible for the acquisition and distribution of information and documents.
- Lead make modifications required to customize the document control and document management system to meet awarded project requirements
- Establish the interface with partner's external SharePoint sites
- Train and supervise supporting document control staff if necessary
- Follow the complete and accurate archiving of bidding documentation, especially Bids and Quality Documentation
- Participate in third party/ internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions
- Maintain a professional relationship with all parties whose documents/records are received and to whom they are distributed
- Provide timely communication to the bidding team with regards to document priorities, late submittals, and overdue responses
- Assist the Proposal team with formatting, research and other task as needed
Qualifications
- Bachelor's Degree in Civil Engineering, Administration, or other relevant discipline
- Minimum 24 years of experience in document management, preferably in an engineering and/or construction environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Proficiency in SharePoint and/or e‐Builder Enterprise and/or Business Collaborator is considered an asset
- Excellent written and verbal communication skills
- Fluency in French is highly preferred
- High level of attention to detail
- Ability to multitask and meet deadlines
_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._
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