Human Resources Manager - Mississauga, Canada - Provincial Store Fixtures Ltd.

Provincial Store Fixtures Ltd.

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Provincial Store Fixtures

910 Central Parkway West,

Mississauga, ON

Seeking 1 Human Resources Manager for an anticipated 14 month Maternity Leave coverage period.

Anticipated Start Date:
Mid-February 2024

The Human Resources Manager's primary function is to plan, organize, direct, control and evaluate the activities of the Human Resources and Health & Safety departments.

Creates and implements policies, programs and procedures, manages recruitment, training and development, compensation and group benefit programs and administer the company health & safety program.

Maintains ongoing relations between management and employees and strive to maintain company compliance with regulations.

The Human Resources Manager will be devoted (95%) to Provincial Store Fixtures (Millwork Manufacturing), and also provide consulting services (5%) to the sister Company (General Contractor in Ontario and BC).

Job Responsibilities & Key Accountabilities:

Managerial

Oversee Human Resources Coordinator and Administration Staff
Provide leadership and coaching to HR Coordinator and Administration staff, including performance management
Ensure reception is covered during business hours
Assist leaders and department Managers with the promotion, demotion, disciplinary action, training and performance management of employees (e.g. coaching, counseling, career development, disciplinary actions)
Annual renewal of the employee benefits program (including staff surveys)
Company culture management
Promote company mission & core values
Analyze human resources statistics and identify areas for improvement (injuries, staff turnover, attendance reports etc)

Legal

Ensure the Company operates in compliance with the Employment Standards Act, Occupational Health and Safety Act and Regulations, Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA)
Prepare termination packages and give advice to Management on risks and process
Consult with employment lawyer for complex matters
Conduct workplace investigations as necessary
Advise Management on the interpretation of Company policies, compensation, employment law, and benefit programs
Attend local seminars and workshops to keep abreast of regulatory changes and updates

Administrative

Ensure HRIS (Mitrefinch) and ERP (Crow's Nest) records are up to date and accurate.
Oversee biweekly payroll process and ensure accurate information and timesheets are submitted to Accounting for payroll processing
Review and approve time sheets and biweekly payroll report for accuracy for all hourly staff time and attendance (vacation time, sick days) etc.
First point of review for employee expense submissions (cross check policy)
Prepare "Letters of Employment" as needed
Review contractor service invoice submissions to approve before processing, cross check time clocking for accuracy
Submit timesheets to temp agencies weekly
Provide Accounting with tax credit details for Apprentices and Coops
Responsible for full group benefits administration
Maintain employee files in an organized, secure and confidential manner both in original paper form and digital.
Maintain employee payroll and benefits data, review employee attendance/time records and coordinate pay activities with Accounting.
Provide statistics as needed to the Executive Assistant for Prequalifications
Develop, implement, advise and provide training on HR related policies and procedures in the form of the HR Employee Handbook e.g. Vacation, Dress Code. Manage, organize and conduct employee information meetings on employment policy, benefits and compensation, including an annual review
Maintain job descriptions
Ensure compensation reviews are conducted according to the Company policy
Conduct annual market compensation research and as needed
Provide reports and statistics for Management staff upon request
Company swag orders

Health & Safety

Track and Report Health & Safety Incidents and Statistics (First Aid, Incidents/Near Miss / Medical (WSIB)
Maintain Workplace Hazardous Materials Information System (WHMIS) documentation.
Oversee RTW process for injured workers
Develop accommodation plans as needed
Liaison with MOL to ensure that site visit reports are actioned for compliance
Chair Joint Health and Safety Committee meetings ensuring the preparation and distribution of meeting agendas and minutes.
Actively participate in the Health and Safety program and ensure the Company operates in compliance with the Occupational Health & Safety Act. Support an occupational safety culture by promoting safety in the workplace.
Maintain Health and Safety documents in an organized and secure manner both in original paper form and on the file server.
Conduct prompt investigations of workplace accidents and incidents and ensure they are documented and reported ontime to the appropriate regulatory authority.
Conduct and document Health