Executive Assistant - Toronto, Canada - BFL Canada

BFL Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Details

Description

We offer more than a job, we offer a career

We support our employees to shape their careers by encouraging continuing education and investing in training and development.
We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
We inspire people to do what they are passionate about by believing in integrity, respect, and recognition of diversity and community support.
We are a dynamic team where entrepreneurship, innovation, and collaboration are at the core of our values.
We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance programs, and retirement and savings programs.
We recognize the importance of worklife balance with our hybrid work program, wellness allowance, and yearround social activities and events.

We are looking for an Executive Assistant to join our team in our Toronto office

As an Executive Assistant, you will be responsible for supporting the managing partner and other key executives by providing full administrative support in a fast-paced environment.

Please note this is a fully in-office position, located at 181 University Ave, Toronto
If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working with our team

Your day as an Executive Assistant

Maintain calendars for key executives, ensuring time is utilized in an efficient and worksmart manner.
Coordinate ground transport for executives when traveling to meetings
Collaborate with other EAs across different regions in the country.
Schedule meetings & lunches/dinners with customers/clients and prospects including insurers
Reconcile monthly credit card receipts and expenses
Minute meetings for management and VP committee meetings
Process expense reports as needed and prepare cheque requisitions for invoices
Create and distribute reports to VPs (AR and Sales Funnels)
RSA Bravo Administrator backup
Lloyd's portal Manage incoming bound submissions
Distribute policies through RSA Portal
Review and reconcile invoicesflag/follow up on questionable items;
Assist VPs with adhoc projects
Active member of the

Central Social Committee:
organize in-house events for staff celebrations in conjunction with the Events Manager

Administrative support to Events Manager on client events
Backup Reception duties for the Toronto office
Ad Hoc duties as required
Five years of experience in an administrative or support position
Good knowledge of the insurance brokerage industry, an asset
Excellent knowledge of Microsoft Office Suite, including Excel and PowerPoint
Detailoriented
Strong verbal and written communication skills
Strong analytical and problemsolving skills.
Effective time management and organizational skills.

Who we are
Founded in 1987 by Barry F.

Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America.

The firm has a team of 1,300 professionals located in 25 offices across the country.

Our employees have free rein to demonstrate their creativity, leadership, and entrepreneurial skills since we believe in each one of them.

BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance, and Benefits Consulting services in over 140 countries around the world.

More about us
Our Toronto office is located in beautiful downtown, in the core of the Financial District.

Easily accessible by public transit, our office is close to a plethora of top-notch restaurants, ideal for enjoyable lunches or drinks after work.

Let's stay in touch:
Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us:

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.