Professional Practice Administrator - Ottawa, Canada - Canadian Association of Occupational Therapists

Canadian Association of Occupational Therapists

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Canadian Association of Occupational Therapists is currently recruiting for the position of
Professional Practice Administrator. This position is full-time.

The
Professional Practice Administrator administers professional practice programming and Chapter advocacy initiatives which involves interacting with members, supporting practice networks and communities of practice, updating practice webpages, maintaining the practice resource hub, supporting mentorship and volunteer programs, and supporting the Director of Professional Practice and Professional Practice Project Lead.

This role is for a fluently bilingual individual.

Required Qualifications:

3 or more years of progressive administrator experience; healthcare or non-profit experience an asset

Community College diploma in Administration or equivalent; other diplomas will be considered if there is evidence of administration skillset

Strong organizational and time management skills; ability to multi-task and shift priorities quickly; bias for action and attention to detail

Strong customer service orientation; proactive and outgoing communicator with excellent oral and written skills; aptitude for listening, responding and problem-solving

Good technical skills:
ability to manage data and reporting in a CRM environment, operate Zoom/Teams and equivalent platforms, update webpages, develop spreadsheets and presentations

Equally effective contributor in team and autonomous work situations

Proficient in Microsoft Office Suite

Bilingual mandatory, English and French

Responsibilities:

Within the established policies and procedures of the Association, the Professional Practice Administrator areas of responsibilities include:

Resource Hub:

Update and maintain the Hub
OT Now Area of Practice triaging
Establish efficient updating system

Practice Network Support & Maintenance

PN support (meeting scheduling, member inquiries, onboarding new members, etc.)
PN Quarterly meeting prep
PN end of year survey
PN webpages review
Maintain and update AoPs, work with CAOT departments to ensure consistency across programs
Coordinate the translation of the Network Chair Manual.
Recruit Network Chair replacements

Mentorship Program - Launch & Maintenance

Ensure proper translation of all PP materials.
Work with Lisa to oversee good functioning of Mentor search function.
Work with comms for the mentor recruitment campaign
Respond to member inquiries and support mentee & mentors postlaunch

Volunteer Program Support

Ensure volunteer webpage is updated
Identify volunteers for Letter of Recognition and Certificate of Appreciation
Work with Finance team to develop an automated credit system for Volunteers
Social media promotion with Communications team
Involvement with CAOT conference planning

Chapter Support
In collaboration with the Project Lead,

Support the creation of CAOT-SK webpages
Support CAOT-BC in downsizing and updating webpages
Support CAOT-North & CAOT-QC in developing and updating webpages

Support the Director of Professional Practice

Stay connected with Membership Team attend monthly meetings
Support to transition of PP webpages to new CAOT website.
Support ACOTPA Teams onboarding and website development
Support the development of an HHR webpage and selfserve tool

Professional Practice and Chapter administration:

Work with colleagues based remotely ensure practice and advocacy initiatives have administrative support,
Support project work with document coordination and management, minutes, meeting communications and website updates

- coordination of communications with Communications team

Support the administrative needs of the Director of Professional Practice and the Professional Practice Project Lead (e.g., resource collation, proofreading manuals and protocols)

Occupational Therapy Practice Network administration:

In collaboration with chapter and national office staff, provide general administrative support for 33 practice networks who meet throughout the year, mostly virtually, and require meeting setup and communications
Assist with the renewal and recruitment of network participants and maintain network rosters and related documentation.

Other Administration duties:

Contribute to the development and implementation of a mentorship program
Assist with recruitment of volunteers to participate in the many committees, task forces and working groups that support the objectives of the Association
Organize and maintain a volunteer database.
Participate in the Membership Working Group, Mentorship Working Group, Chapter Meetings, Regional Director Meetings, Staff meetings

Benefits: