Division Program Support - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MED Medicine Department:

Competition No.

Posting Date

Apr 18, 2023

Closing Date

May 02, 2023

Position Type

Full Time - Grant Funded

Salary Range

$43,365 to $58,081 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

This competition will be used to fill up to 4 positions.

Location:
This role is hybrid with a mix of remote and in-person and work primarily located at North Campus, Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents).The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans.

We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

Position Summary

The Department of Medicine's Division Program Support area is dedicated to assist our 14 Divisions their faculty, staff and trainees with all general administrative duties within the department.

The Department's Division Program Support - General Admin area will be the first point of contact for faculty, staff and trainees within the Department and will be a highly functioning team consisting of up to 8 positions reporting to the Academic Divisional Administrative Lead in the Department of Medicine.

Duties

Fields general inquiries for the divisions
Serves as a resource for routine and general inquiries and procedures. Routes them to the appropriate individuals.
Performs general administrative duties on behalf of the Divisional faculty members as required.
Maintains electronic files and filing systems.
Troubleshoots photocopier and phone issues; organizes service calls as required and maintains adequate levels of supplies for machines, including shredding services. Assists with routine travel arrangements including completion of travel claims for payment where required.
Sorts and distributes mail; arranges mail slots for new staff; schedules courier service, as required.
Calendar management. Arranges meetings for faculty members via zoom, google meets or meeting rooms as required. ARO support data entry.
Updates CV's & teaching dossier information to be provided by Faculty Member. ARO support information to be provided by Faculty Member.
Creation and maintenance of Procedure Manuals.
Provides cross coverage within the DPS Group as well as the Division Admin. Supports (DAS) as required.
May provide support for promotional packages, periodic and 3rd year review.
Minute taking, transcribing minutes, creation of agenda's as required.
Creates and maintains call schedules and makes as needed changes to the Regional On Call Schedules.

Qualifications/Knowledge Level

High school diploma
Willing to learn new university administrative systems (shared services ticketing system) and adapt to change.
Selfstarter, problem solver, strong organizational skills, ability to get along with and assist fellow colleagues.

How to Apply
**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.