Administrative Assistant III - Toronto, Canada - University Health Network

University Health Network Toronto, Canada

3 weeks ago

Full time

Description

Company Description

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Toronto General Hospital
Department: UHN Digital
Reports to: Manager
Work Model: Hybrid
Grade: A0:07
Hours: 37.5 per week
Salary: $52,244 to $65,306 annually (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full-Time
Closing Date: June 8, 2024

Position Summary

Administrative Assistant to the Executive Director of Education/ IT Technology and Education Technical Management Support portfolio (ETMS). The candidate will provide high level scheduling and coordination support while maintaining a high standard of professionalism, productivity, and teamwork.

Duties

Coordination and administration of activities for the ETMS team under the direction of the ETMS Manager. This may include:
scheduling events and scheduling staff to support events;
organization and clearance to various hospital departments;
facilitating and administration of written communications,
facilities and procurement activities;
billing to various internal and external clients;
establishing and documenting new policies and procedures to effectively administer support to the ETMS team across various sites.
Assist in coordinating and creating documentation for a variety of ETMS projects (list of deliverables, project timelines, prioritizing goals).
Documenting inventory, expenses, employee hours, lieu time, sick days.
Successful completion of activities within the Executive Director portfolio. This includes: organizational, operational, and office management activities, maintaining confidentiality of the office. Conducting all level of administration and communication with the highest-level professionalism, accuracy, precision, quality and efficiency.

Qualifications

At minimum, completion of Grade 12 or recognized equivalent
Completion of a recognized business or medical post-secondary administrative program at the diploma level
Four (4) years related administrative assistant experience required
Comprehensive knowledge of health care, organizational/budgeting practices, procedures and standards
Expert Microsoft Office skills including Outlook, Word, PowerPoint and Excel
Demonstrated ability to function as a productive team member
Ability to maintain confidentiality
Ability to produce high-quality, detail-oriented, accurate work, in accordance with Hospital standards
Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
Ability to establish, maintain, and adhere to priorities
Excellent organizational and time management skills required
Excellent interpersonal and customer service skills
Excellent verbal and written communications skills required
Experience working in a research/health care environment and knowledge of medical terminology preferred

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.