Administrative Assistant - Midland, Canada - Corporation of the Town of Midland

Corporation of the Town of Midland

Verified Company

Midland, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_Posted on behalf of the Midland Public Library_

Administrative Assistant - Midland Public Library

Hours:
Full Time - 35 hours per week

Compensation:
$22.42/hr-$28.03/hr (under review)

Application Deadline: 4:30 p.m. Monday, March 20, 2023

Reporting Directly to the Midland Public Library CEO & Chief Librarian, the Administrative Assistant is a reliable, organized, energetic person with attention to detail and an ability to thrive in a constantly changing environment.

This position is responsible for providing a full range of administrative, financial, payroll, communications, and clerical support tasks for the CEO as well as the Management team, staff and Board as directed by the CEO.

Some evening work is required.

Duties and Responsibilities

Maintain an effective filing system.
Create monthly, yearly and other reports as required, including monthly statistical reports.
Audit payroll using ADP Payroll Software on a weekly basis.
Maintain lieu banks and vacation allowances for all staff.
Receive and process accounts payable invoices for payment by Town of Midland.
Preparation of accounts receivable invoices and purchase orders.
Draft letters and paperwork as required for sponsorships, vendors, donors, etc.
Compose Board minutes and distribute Board documents for upcoming meetings.
Attend Library Board meetings.
Issue donation receipts and letters. Maintain donor information records.
Maintain petty cash.
Monitor repairs needed to facility and report and/or request repairs as required.
Monitor office supplies and source as required.
Maintenance of service contracts for office equipment (copiers, etc).
Produces and distributes professional communications and marketing products, for staff communications and library promotional materials and publications, including digital content. Designs, creates and edits content, and develops effective distribution and placement of such resources.
Ensures the Midland Public Library website is up to date, inclusive of all events, programs, etc.
Creation, as required, of press releases and articles for the local newspaper regarding content related to the library.
Editing, preparation and maintenance of library documentation such as policies, procedures, etc.
Perform other duties and projects as required to support library operations.
The duties and responsibilities outlined above are representative but not allinclusive.

What you need to bring to this position?

Grade 12 high school diploma. Secretarial/administrative education and/or experience would be considered an asset.
High degree of technological literacy, including the proficient use of the Microsoft Office Suite and office equipment. Experience with FMW Financial Software, ADP Payroll software, WordPress, Adobe InDesign, social media and other technologies would be considered an asset.
Mathematics and accounting literacy.
Excellent oral and written communication, organizational and interpersonal skills.
Proven computer hardware, software, and peripheral troubleshooting and support skills.
High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment.
Ability to respond to the public in a courteous manner.
Ability to work independently as well as part of a team.
Ability to prioritize and manage conflicting demands.
Ability to exercise sound judgement, maintain confidentiality and show discretion.
Ability to represent the Library in a positive manner.
A satisfactory Police Record Check with Vulnerable Sector Screening is required.

We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.