Administrative Assistant - Brandon, Canada - Shared Health

Shared Health

Verified Company

Brandon, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 356325

Position Number:

Posting End Date:
April 2, 2024

City:
Brandon

Employer:
Shared Health

Site:
Shared Health - Brandon Regional Health Centre - MTCC

Department / Unit:
Med Transport Coord Center - ERS

Job Stream:
Non-Clinical

Union:
Non Union

Anticipated Start Date - End Date: ASAP - 05/30/2025

Reason for Term:
Other Leave

FTE: 1.00

Anticipated Shift:
Days;Weekends

Daily Hours Worked: 12.00

Annual Base Hours: 2080

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Supports ERS operations by completing administrative tasks related to operational activities.

Reviews operational reports for accuracy, including ERS records and quality reports.

Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.

Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.

Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.

Assists the Directors/Managers with the ongoing monitoring and analysis of ERS Quality and Patient Care Records.

Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).

Experience

Five years directly related experience required.

Experience scheduling and coordinating meetings required.

Demonstrated ability to provide direction to junior employees which may include workload delegation, on-the-job training and ensuring established deadlines are met.

Ability to compose correspondence on behalf of senior Directors/Managers.

Experience recording and preparing minutes and agendas.

Experience maintaining spreadsheets and databases.

Previous healthcare experience preferred.

Education (Degree/Diploma/Certificate)

Complete high school education Manitoba standards, required.

Formal training in applied office skills is required.

A combination of education and experience may be considered.

Certification/Licensure/Registration
Not applicable
Qualifications and Skills

Typing speed 65 wpm.

Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.

Excellent communication skills, verbally and in writing.

Ability to prioritize a large workload and independently complete a variety of administrative duties.

Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

Demonstrated problem-solving skills.

Physical Requirements

Required to work for long periods of time at a computer

Twelve-hour shifts required.

This term position may end earlier as outlined in your collective agreement.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.