Office Administrator - Toronto, Canada - Info-Tech Research Group Inc. - Canada

Info-Tech Research Group Inc. - Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Info-Tech Research Group delivers impartial, highly pertinent IT research, enabling CIOs and IT leaders to make well-informed, strategic decisions.

We are currently serving over 30,000 professionals and collaborate closely with IT teams, equipping them with actionable tools and expert guidance to drive measurable results and enhance technology initiatives and organizational processes.

Why join us?

We pride ourselves on consistent yearonyear growth, with doubledigit growth even during a global pandemic.
We are in the Top 3 on LinkedIn's Top Companies List in Canada.
Info-Tech fosters a growthfocused, entrepreneurial culture with unlimited opportunities for professional growth and development.
We provide financial support for professional development and training.

The Role

The Office Administrator/Receptionist serves as the first point of contact with visitors and customers providing a positive and professional first impression for the company for all phone and in person queries and providing administrative support to our senior leaders.

Major Responsibilities:

Meet and greet all visitors in a professional and helpful manner and advise host of visitor's arrival
Act as point of contact for a high volume of client and employee inquiries and follow ups ensuring calls are answered in a timely manner are not abandoned and are brought to full resolution
Act as first point of contact for internal call transfers and be comfortable dealing with high volume of calls on a daily basis
Arrange necessary inter office travel arrangements for employees book meetings and administrate meeting room schedules and calendar invites
Order and maintain office stationery and incidentals ensuring tracking is accurate and any invoices/receipts sent through to Finance
Support Events Manager in ordering of Food and Drink items. This may include both alcoholic and soft beverages
Sign off for package deliveries and arrange for necessary couriers/mail
Build and maintain professional relations with both internal and external contacts
Meet SLA's for assigned facilities tickets and be able to follow through with important tasks as required

Other tasks:

Make travel arrangements for key executives
Prepare reports as requested and take minutes during meetings
Manage calendars of all meeting rooms and bookable resources when requested including meeting set up

Education and Experience:

At least 2 years of professional work experience as an Executive Assistant or similar role
Proven working knowledge of Microsoft Office Suite including Outlook Word PowerPoint and Excel
Outstanding organizational and time management skills
Previous experience in a projectoriented role would be an asset

_ Info-Tech Research Group of companies__ is an equal opportunity employer committed to diversity and inclusion and does not discriminate on the basis of any legally protected status or characteristic including Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran and are pleased to consider all qualified applicants. To that end, upon request, ITRG will ensure, to the extent possible, that accommodation be made available to applicants throughout the recruitment and hiring process._