Office Coordinator/ Receptionist - Edmonton, Canada - Marigold Infrastructure Partners DBJV

Marigold Infrastructure Partners DBJV

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Proudly constructing the Valley Line West LRT

The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms.

Construction has begun and will take five to six years to complete.

Marigold is a design-build joint venture agreement between Colasand Parsons.

Summary:
You are a dynamic individual looking for a critical support role with diverse responsibilities. You have a proven commitment to customer service, a self-starter and team player.

You will ensure the smooth operation of the office, ownership of the main reception, and monitor, order, receive and inventory supplies.

You will provide a range of administrative support services to our Construction group.

Responsibilities:

Act as an ambassador to visitors, directing them as needed and ensuring you are professional and courteous in all interactions
Completes administrative tasks such as: filing, coordinating mail and couriers, prepares and distributes correspondence as needed
Assists with the coordination of meetings or events including: scheduling, booking resources, compiling required materials and making catering arrangements
Provide support to the HR team with the onboarding process
Orders office supplies and equipment as required; may coordinate computer requests, phone and office moves and other installations
Assists manager(s) or project sites with preparation for the arrival of new hires as required
Communicates with management, staff, contacts and visitors; acts as a resource for general administrative inquiries and information
Carries out a wide range of sensitive and diverse administrative and operational duties within the department such as contract review and the archiving of project files
Maintain common areas, workrooms, meeting rooms and boardrooms including familiarity with and trouble shooting A/V equipment
Maintains and updates various contact and distribution lists for the department or project
Perform general administrative tasks and clerical duties for operations as required.
May perform other related duties as assigned

Preferred Qualifications:

years experience in a similar administrative role

Previous experience in construction or a related industry would be an asset
Bilingual (French) an asset
Solid keyboarding skills with the attention to detail
Ability to work independently as well as in a team
Excellent verbal and written communication skills
Ability to manage multiple tasks and set priorities
Excellent organizational and planning skills with a proven ability to problem solve
Excellent customer service focus, with an ability to work collaboratively with others
Ability to identify and propose solutions to drive efficiency or reduce manual tasks
Capable of understanding and following written procedures

Marigold Infrastructure Partners and its joint venture partners expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of MIP employees to perform their job duties may result in discipline up to and including discharge

Job Types:
Full-time, Permanent

Benefits: