Administrative Coordinator - Toronto, Canada - Oxford Properties

Oxford Properties

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused.

We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live.

We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

Oxford is hiring an Administrative Coordinator located in our Toronto office to support our Operational Excellence and Sustainability (OE&S) team within the Canadian business.

This role will report to the Vice-President and will be primarily responsible for providing coordinator and administrative support to the various streams of OE&S, including Health and Safety, Emergency Management and ESG.

Serve as the main point of contact for inquiries about meetings, scheduling, communications, and information requests.

Project support in areas such as health and safety compliance, ESG data and reporting processes and security and emergency management site coordination.

Manage, coordinate and maintain calendars and mailboxes, schedule appointments and meetings, including coordinating travel arrangements.
Assist in preparing presentations, documents, letters and process expense reports, invoice approvals, professional registrations, and any other delegated processes.
Proactively resolve any issues in a professional and calm manner.
Deal with confidential and sensitive issues requiring a high level of discretion and professionalism.

Plan and coordinate logistics for onsite and offsite meetings, special functions and events including location, catering, technology, communication, materials and RSVPs.

General office duties as requested by the team, including ordering catering, mail distribution, etc.
Manage a variety of key projects and initiatives and other tasks as required.

To succeed in this role, you will have:

Post-secondary education (college or university) and a minimum of 5 years' experience in a professional environment providing coordinator support across diverse teams.

Experience with projects and familiarity with support and coordination for operational programs such as health and safety, security, ESG reporting and liaising between corporate and regional site teams.

Team player and demonstrate an ability to collaborate and work with all levels of an organization and with external stakeholders.

Strong written and excellent interpersonal and communication skills, with key attention to detail and accuracy.

Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.

Excellent computer literacy and MS Office Suite experience, including advanced skills in PowerPoint, Excel, and Word.
Proactively seek out process improvements.
Demonstrated flexibility and ability to adapt quickly to last-minute changes and demonstrate resiliency.

Display high level of professionalism and discretion and are able to quickly establish and maintain relationships with the team, the companies we support and multiple external stakeholders.

Our story:

Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams.

Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners.

Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs.

A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum.

Together with its portfolio companies, Oxford is one of the world's most active developers with over 80 projects currently underway globally across all major asset classes.

Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups.

Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.