Coordinator/estimating Admin - Mississauga, Canada - MultiTech Trades Corp.

MultiTech Trades Corp.

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The
Coordinator/Estimating Administrator provides direct administrative support to the Estimating department.

The role will be responsible for all administrative tasks within the department as well as be the first point of contact for all incoming requests.

Prioritize and manage Request for Quotations (RFQ's) received
Prepare and manage prequalifications
Create and Upload Estimate Files and Maintain Building Connected site for all divisions
Update all tracking software and files with additional information received throughout the bidding process
Print tender file documentation (including estimate tender invitation, file checklist, drawings, specifications, schedules, any other pertinent project documents) to create physical copy of estimate file for use the estimating team
Follow up calls to clients; subcontractors; and suppliers as necessary.
Uploading and sending documents using Building Connected to all applicable subtrades and suppliers for pricing
Manage and update database of clients, subcontractors and suppliers on Building Connected to ensure up to date contact information.
Ensure protocols are being adhered to during submission of tender to client
Manage all tender documents on the Estimating server to ensure estimating team is prepared for bid submissions
Manage 'Estimate Checklist' form and Bid Log for each estimate and tender file
Review drawings for new estimates, determine assignments and schedules with estimating team.
At time of closing, assist estimators with various tasks at hand, including, but limited to; tender forms, lead letters, follow up calls, insurance documents, bonding, signatures, and submission data
Responsible for Managing and maintaining monthly reports
Manage website updates
Manage promotional material for presentations
Responsible for various Administrative tasks as required.

Qualifications:

Postsecondary education in Administration or equivalent
Excellent organizational skills
Experience in the construction industry as asset
Previous experience in construction estimating an asset
Excellent time management and project management skills
Strong verbal and written communication skills
Ability to work independently in a busy environment
Able to work well under pressure
Strong attention to detail
Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.), Outlook

New graduates welcome.

Benefits: